4 days ago

September 9, 2019
Williamsburg City Council Meeting Minutes

Mayor Sandersfeld called the meeting to order at 6:30 p.m. with the Pledge of Allegiance and noted council members McMann, Marshall, Zalenski and Tornholm were present. Council member Grier and Assistant Police Chief Parsons were unable to attend. Also, present was Public Works Director Brian Portwood, City Attorney Eric Tindal and City Clerk Nicole Osweiler.

McMann made a motion to approve the agenda, Zalenski seconded the motion. Motion passed with a unanimous vote.

Mayor Sandersfeld called the public hearing to order for instituting proceeding to enter into a loan agreement and to borrow money thereunder in a principal amount not to exceed $3,100,000. There were no verbal or written comments submitted prior to the meeting or during the meeting. Motion was made by McMann, seconded by Marshall to close the public hearing. Motion passed with a unanimous vote. Public hearing closed at 6:31 p.m.

Mayor Sandersfeld called the public hearing to order for Ordinance 41-19: Alternative Energy immediately following the previous public hearing. There were no verbal or written comments submitted prior to the meeting or during the meeting. Motion was made by Marshall, seconded by Tornholm to close the public hearing. Motion passed with a unanimous vote. Public hearing closed at 6:32 p.m.

Mayor Sandersfeld called the regular meeting back to order immediately following the public hearings.

Motion was made by McMann to approve the listed consent agenda items; Zalenski seconded the motion. Motion passed with a unanimous vote.

Bambi and Ron Slagle were the head coaches of the girls CVC/Alburnett soccer team last season when the storm came through the community on May 16th. They were in town that evening playing a game and reached out afterwards when they were made aware of the damage the community sustained. The girls’ soccer team and themselves came down one evening and helped clean-up up debris. The mayor and council presented Bambi, Ron and a few members of the team with a plaque to show the communities gratitude for volunteering their time to come back and help clean-up the debris.

Shannon Musser, WHS Student Council Advisor, submitted a request to burn the “W” October 3rd during homecoming. Motion was made by Tornholm to approve the request, Zalenski seconded the motion. Motion passed with a unanimous vote.

Terry Dvorak, Red Lion Renewable Energy, gave an update on the solar projects for the city. The recreation center, fire station and library are all waiting on Alliant Energy’s approval for them to be turned on. Fencing for the lift station will be done in the coming weeks and should finish up the construction of that site for Alliant Energy to review. He reviewed the council’s idea of using the pergola at the aquatic center to place solar panels, but determined it would not be sound enough. The best place for additional solar panels would be the west side of the aquatic center’s roof, but the roof would need repaired prior to installation. The timeframe for installation of these panels would have to be done by the end of November, meaning the roof would have to completed by mid-October. Portwood will work on getting bids for the next council meeting. A discussion took place on the back-up option if the roof could not be fixed in the timeframe allocated. Placing them in parking areas to be used as covered parking could be possible but the pricing would be expensive and less energy would be produced compared to the roof according to Dvorak.

Tindal went over the steps it takes to establish an urban renewal area and TIF district, along with how it works for properties that are already developed. He did warn of certain companies that could come in and ask for rebates but have a triple lease agreement on the property; which would not be an economic benefit for the community. Dana Zuber gave a brief update on the event center Alexa Meyers and she are working on. The council and mayor went over a current rebate agreement they have in place in regards to some of the stipulations that must be met. Zuber said the business plan they have would address all of these stipulations and give the council/mayor a better understanding. She will bring in a hard copy of the plan to be sent to all council members for the next council meeting.

The first reading of Ordinance 41-19: Alternative Energy was completed.

Motion was made by McMann to approve Ordinance 41-19: Alternative Energy, Marshall seconded the motion. A roll call vote was done: “Ayes”- Zalenski, Tornholm, Marshall & McMann; “Nays”- None; and “Absent”- Grier. Motion passed with a unanimous vote.

Motion was made by Marshall to approve suspending the rules for the second and third reading of Ordinance 41-19; McMann seconded the motion. Motion passed with a unanimous vote.

Missy Dobbins submitted a request to close West State from 212 to 112, Court Street from 409-523, and West Welsh from 205-225 on October 12th for the Rural Road Trip/Fall Festival. Each Street will reopen at different times throughout the day with West State being the last reopen, all will be closed at 8 a.m. Police Chief Garringer and Assistant Police Chief Parsons have both reviewed the request prior to the meeting and had no issues with the request. All of the council agreed to the request.

Rebbecca Mitchell, Williamsburg Manufacturing, requested that Maplewood Avenue be closed on September 21st from 9 to 5 for their company picnic. Police Chief Garringer and Assistant Police Chief Parsons have both reviewed the request prior to the meeting and had no issues with the request. All of the council agreed to the request.

Assistant Police Chief Parsons submitted the following written report for the August police department report. Both street closures have been approved by Chief Garringer. Citations were up due to the department participating in a multi-jurisdictional joint traffic enforcement operation on Highway 151; which fulfilled their requirement in the STEP obligation to the state. Being at the school is going well and there are fewer incidents. The department is looking forward to several opportunities for positive interaction with the public in September and October. Motion was made by McMann to approve the August police departments written report, Zalenski seconded the motion. Motion passed with a unanimous vote.

Motion was made by Marshall to approve the wastewater treatment plant and sewer improvements facility plan and IUP application, McMann seconded the motion. Motion passed with a unanimous vote.

Motion was made by McMann to approve O’Keefe Elevator Company Inc quote to repair the elevator at the recreation center, Zalenski seconded the motion. Motion passed with a unanimous vote.

Portwood presented the August public works report. Locates, bush clean-up and dry beds cleaning were all worked on this month and will continue to be worked on. Both water towers have been painted and are back online. New meter was installed, repaired leaks and located curb stops were all completed. A blower motor at the sewer plant broke beyond repair and will need to be replace, which will cost around $8,000-$9,000. Williamsburg Man lift station is still down. Research has been done to look into using the golf course well and new salt/sand building. There are approximately seventeen dying Ash trees in the city right of way that will need to be taken down. The department can take down some of the trees, but there is about seven that will require a contractor. HR Green and Portwood have been looking into plugging well #6 and drilling a deeper new one next to it, if the DNR approves. Snyder and Associates will be reviewing the issues at Douglas and Page Street this week. Motion was made by Tornholm to approve public work’s August report presented by Portwood; McMann seconded the motion. Motion passed with a unanimous vote.

Motion was made by Tornholm to approve Resolution 88-19: Approving the TIF Indebtness & Request for TIF Tax Reports; McMann seconded the motion. A roll call vote was taken: “Ayes”- Marshall, McMann, Tornholm and Zalenski; “Nays”- None; & “Absent”- Grier. Motion passed with a unanimous vote.

Motion was made by McMann to approve Resolution 89-19: Approving Sale of Bonds, Setting Parameters for the Sale of Bonds, and Approving a Purchase Agreement and an Official Statement; Marshall seconded the motion. A roll call vote was taken: “Ayes”- McMann, Tornholm, Marshall and Zalenski; “Nays”- None; & “Absent”- Grier. Motion passed with a unanimous vote.

Motion was made by McMann, seconded by Tornholm to adjourn the meeting at 7:52 p.m. Motion passed with a unanimous vote. The council will meet next for their regular scheduled council meeting on September 23, 2019, at 6:30 p.m. in Williamsburg City Hall.

Nicole Osweiler, City Clerk ... See MoreSee Less

1 week ago

WILLIAMSBURG CITY COUNCIL MEETING AGENDA
Notice is hereby given that the Williamsburg City Council will meet in regular session on
Monday, September 9, 2019, at 6:30 p.m. at the Williamsburg City Hall, 210 W State St.

1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approve the Agenda
5. Public Hearing for Institute Proceeding to Enter into a Loan Agreement and to Borrow Money Thereunder in a Principal Amount Not to Exceed $3,100,000
6. Public Hearing for Ordinance 41-19: Alternative Energy
7. Approve Consent Agenda Items – All items listed under the consent agenda will be acted on by one motion unless a request is made prior to the time of the Council’s vote.
a. Minutes Streets, Lights & Energy Committee Meeting August 26, 2019; Minutes from Council Meeting August 26, 2019;
b. Bills as presented for payment;
c. August Financial Reports;
d. Building Permit List;
e. Payroll Leave Report;
8. Bambi Slagle for CV/Alburnett Soccer- Presentation of Plaque
9. Approve Williamsburg High School to burn the “W” on October 3rd
10. Discussion of Solar Panels at Aquatic Center- Terry Dvorak
11. Discussion of Urban Renewal Area and TIF for Proposed Event Center
12. First Reading of Ordinance 41-19: Alternative Energy
13. Approve Ordinance 41-19: Alternative Energy
14. Suspend the rules for second and third reading of Ordinance 41-19
15. Approve Street Closure for Fall Festival
16. Approve Street Closure for Williamsburg Manufacturing Company Picnic
17. Police Report
18. Approval of WWTP & Sewer Improvements Facility Plan and IUP Application
19. Discuss/Approve O’Keefe Elevator Company Inc Recreation Center Elevator Repairs
20. Public Works Report
21. Approve Resolution 88-19: Approving the Tax Increment Financing Indebtedness & Request for TIF Increment Tax Reports
22. Approve Resolution 89-19: Approving Sale of Bonds, Setting Parameters for the Sale of Bonds, and Approving a Purchase Agreement and an Official Statement
23. Public Address – Public opportunity to address the Council about any item not on the agenda.
24. Adjourn ... See MoreSee Less

1 week ago

CITY OF WILLIAMSBURG
LABOR DAY GARBAGE COLLECTION SCHEDULE CHANGE

Due to the observance of the Labor Day Holiday, garbage will be collected as follows:

• Thursday, Sept. 5th collection will be on Friday,
Sept. 6th . ... See MoreSee Less