8 hours ago

December 9, 2019
Williamsburg City Council Meeting Minutes

Mayor Sandersfeld called the meeting to order at 6:30 p.m. with the Pledge of Allegiance and noted council members Marshall, Zalenski, Grier, McMann and Tornholm were present. Also, present was Police Chief Ray Garringer, Public Works Director Brian Portwood, City Attorney Eric Tindal and City Clerk Nicole Osweiler.

Chief Garringer and Mayor Sandersfeld recognized Officer Electra Miller; Officer Matt Fults; and Lynette Maxwell, Max-Wellness Massage; for saving the life of Jenn Weaver that was above the call of duty. All three were presented a certificate of appreciation and recognition for their service. Weaver spoke after the presentation and thanked all three for their quick actions.

Mayor Sandersfeld called the public hearing to order for the proposal to enter into a Sewer Revenue Loan and Disbursement Agreement. There was no one present and no comments were submitted prior to the meeting. McMann made a motion to close the public hearing, Marshall seconded the motion. Motion passed with a unanimous vote. Public hearing closed at 6:37 p.m.

Mayor Sandersfeld called the public hearing to order for the proposed Development Agreement with The Gathering Barn LLC. There was no one present and one comment submitted prior to the meeting. The comment submitted was in regards to the agreement employment section and ensuring the proper analysis has been done for the terms set. Tornholm made a motion to close the public hearing, McMann seconded the motion. Motion passed with a unanimous vote. Public hearing closed at 6:39 p.m.

Mayor Sandersfeld called the regular meeting back to order immediately following the public hearing.

Marshall made a motion to approve the agenda, Zalenski seconded the motion. Motion passed with a unanimous vote.

Motion was made by McMann to approve the listed consent agenda items; Grier seconded the motion. Motion passed with a unanimous vote.

Adam Hocker and Adam Sanchez, 212 Sports Academy LLC., gave an operational update for the recreation center. They have held two basketball tournaments there will four more to come in January and February. They held a November basketball league on Saturday and Sundays. Multiple camps have been held for all ages and the facility has been utilized a space for events such as Rec the Halls, laser tag and will be hosting the Pheasants Forever banquet. Club volleyball was held this year and they looking at expanding that program with hosting tournaments next year. They have worked on members concerns with the facility access during events. Some of the younger children’s programs have decreased, but they are working getting the information out more. Extending hours during the winter months or events is being considered. Memberships are up by 49 from July 1st and class participating is up by 25%. The council asked if there is anything needed at the facility they should take into consideration for budget. A set of single row bleachers was asked to be considered; this would help free up more chairs for spectators to use during events. Sanchez will get a price for this request and review any other equipment that might need to be replaced or fixed.

Stacy Horvath and Amber Spratt discussed the need for finding a location for the preschool due to them losing their current space and utilizing the recreation center. They have looked at other locations for the program but either the facility was not interested or there were too many improvements needed in order to comply with DHS, Department of Education and State Fire Marshall regulations. The recreation center would need to revise the fire escape and add an additional one, along with finalized the outside fenced in play area to meet all regulations. The city will be placing the larger piece of play equipment by the ball fields but has not determined where that location will be. The council informed them they do not have the funds to pay for all of the renovations; Horvath said they can assist with some of the expenses, too. The program has between 36-56 children that utilize the preschool and registration starts in February, which required the location for the program to be set and for any regulating parties to be aware of the change so they can inspect the site and sign off. There is an outside party that may be willing to help fund the building renovations, but Mayor Sandersfeld said they need to discuss that with the outside party directly. The council gave their approval for the preschool to use the south conference room as long as there is no expense to the city or very minimal with council approval.

Keelan Driscoll owns the property at 605 Chatham Street and part of the old fire station’s parcel runs alongside the property. He would like to know if this will be allowed to be a driveway off of Chatham due to it being so close to his property. The council reviewed the parcel and listened to Driscoll’s concerns about it being used a driveway to the fire station by the future owner. Osweiler was asked to have MMS survey that parcel and section off that area. Driscoll was asked to talk with the owner of 607 Chatham to see if they were interested in the parcel, also. The city will have that section of the parcel divided into two, if both property owners are interested in it. Tindal said the city can give the sections to the neighboring property owners due to the nuisance it could possibly cause by putting it for sale.

Chris Nelson, Gronewold, Bell, Kyhnn & Co. P.C., gave the review of the FY19 city audit that was performed by his office. There were minor findings which included: segregation of duties, water loss report deficit and disbursements in FY19 budget exceeded budgeted amounts.

Motion was made by Grier to approve Resolution 116-19: Resolution taking additional action with respect to a Sewer Revenue Loan and Disbursement Agreement and authorizing, approving and securing the payment of a $1,134,700 Sewer Revenue Loan and Disbursement Agreement Anticipation Project Note (IFA Interim Loan and Disbursement Agreement), Marshall seconded the motion. A roll call vote was taken: “Ayes”- Zalenski, Tornholm, McMann, Grier and Marshall; & “Nays”- None. Motion passed with a unanimous vote.

Motion was made by Marshall to Resolution 117-19: Approving Development Agreement with The Gathering Barn LLC, Authorizing Annual Appropriation Tax Increment Payments and Pledging Certain Tax Increment Revenues to the Payment of the Agreement, Zalenski seconded the motion. A roll call vote was taken: “Ayes”- Marshall, Grier, Tornholm, McMann and Zalenski; & “Nays”- None. Motion passed with a unanimous vote.

Police Chief Garringer submitted the November report for the police department. The new phone system is being worked on but has had some setbacks from Windstream. Motion was made by Grier to approve the November police departments report, McMann seconded the motion. Motion passed with a unanimous vote.

Portwood presented the November public works report. All of the Christmas lights have been put up and the playground equipment and surface area have been completed in the square park. Streets have been swept and the leaf/brush pick-up has commenced for the year. All the plow equipment is working and has been used to push snow. They unplugged the west plant pipe from aeration to clear well. Digester was pumped out. Locates and curb stops are being completed continually. Snyder and Associates sent over some questions in regards street sign replacement, setting a contractor for sanitary televising for the sanitary sewer lines and verifying the bid letting for February 19th. Motion was made by Marshall to approve public work’s November report presented by Portwood; Tornholm seconded the motion. Motion passed with a unanimous vote.

Motion was made by McMann to approve Resolution 114-19: SUDAS, Marshall seconded the motion. A roll call vote was taken: “Ayes”- McMann, Grier, Marshall, Zalenski and Tornholm; & “Nays”- None. Motion passed with a unanimous vote. Osweiler was asked to send a letter to all contractors that have done work in the city limits to make them aware of the design standard change.

Motion was made by Tornholm to approve Resolution 115-19: Approving a Pay Increase for Brian Portwood upon Obtaining His Iowa DNR Grade III Wastewater Operator Certification; Zalenski seconded the motion. A roll call vote was taken: “Ayes”- Marshall Grier, Tornholm, Zalenski and McMann; & “Nays”- None. Motion passed with a unanimous vote.

Grier explained the city has one of the lowest workers compensation ratings last year and will save more than that this year. Grier was asked to get more exact numbers from IMWCA for the dollars the city has saved. Osweiler contacted Elite Sports and they gave her three options of products that would fit all departments along with costs for each. The council discussed how to handle the apparel with either giving options, a certain dollar amount, who to open it up to for ordering or just selecting one piece for all employees. Grier made a motion to purchase all city full and part time employees a core soft shell jacket with the city logo on it to show their appreciation, McMann seconded the motion. Motion passed with a unanimous vote. Osweiler will get all the employee sizes from the department heads and place the order.

The council set the following budget work session dates: January 6th for police and city hall, January 7th for fire and library; January 8th public works; January 21st for budget review part 1; and January 22nd for budget review part 2 with all meetings starting at 6 p.m. More meetings will be scheduled if needed after these meetings are held.

Motion was made by McMann, seconded by Grier to adjourn the meeting at 8:40 p.m. Motion passed with a unanimous vote. The council will meet next for their regular scheduled council meeting on January 13, 2020, at 6:30 p.m. in Williamsburg City Hall.

Nicole Osweiler, City Clerk ... See MoreSee Less

1 day ago

December 9, 2019
Williamsburg Water, Sewer & Solid Waste Committee Meeting Minutes

Mayor Sandersfeld called the committee session to order at 5:30 p.m. and noted members; Brian Portwood, Public Works Director; Marshall, council member; and Tornholm, council member; were present. Haley Jindrich-Zwolinski, HR Green; and Nicole Osweiler, city clerk; were also in attendance. Committee members Matt Tapken, PWA and Chad Coburn, PWA; were unable to attend

Haley Jindrich-Zwolinski with HR Green presented the 30% design plans for the wastewater plant and presented questions to the committee in regards to layout of the driveways, headworks building and interior design of the facility. A discussion took place in regards of what will be demolished or removed and what will be capped off. Which equipment will be reused and what will be taken out was discussed, also. The process flow diagram was presented along with the UV building design. The final plat is anticipated to be done in May for review, with construction to start in Spring of 2021.

The route for North Ridge Sewer lines was presented with detail and a discussion of possible future development for east and west of Highland was held in regards to were tie ins could be located. Capper and fire station lift stations will be demolished once the new gravity line is in place, which will help with maintenance. A cost comparison for location of the sewer line in regards to the east or west side of Highland will be conducted. A drop will be added to the manhole at The Depot to help with corrosion and other existing manholes will be rehabilitated. Portwood will get gas levels from manholes that are up from The Depot to try and narrow down where the issue is. Bidding for North Ridge and South Truck will try to be let at the same time.

Motion was made by Tornholm, seconded by Marshall to adjourn the meeting at 6:27 p.m. The next regular scheduled meeting for the committee will be in January at Williamsburg City Hall; no date has been set. Motion passed with a unanimous vote.

Nicole Osweiler, City Clerk ... See MoreSee Less

1 week ago

WILLIAMSBURG CITY COUNCIL MEETING AGENDA
Notice is hereby given that the Williamsburg City Council will meet in regular session on
Monday, December 9, 2019, at 6:30 p.m. at the Williamsburg City Hall, 210 W State St.

1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Life Saving Pins and Award
5. Public hearing on proposal to enter into a Sewer Revenue Loan and Disbursement Agreement
6. Public Hearing on Proposed Development Agreement with The Gathering Barn LLC
7. Approve the Agenda
8. Approve Consent Agenda Items – All items listed under the consent agenda will be acted on by one motion unless a request is made prior to the time of the Council’s vote.
a. Minutes from Council Meeting November 25, 2019;
b. Bills as presented for payment;
c. November Financial Reports;
d. Approve A8 Chinese Restaurant BW License;
e. Approve Brothers Market Liquor License;
9. 212 Sports Academy LLC Operations of Recreation Center Update
10. Stacy Horvath- Discussion of Preschool Location
11. Keelan Driscoll- Discussion of Alley by 605 Chatham
12. Chris Nelson- Gronewold, Bell, Kyhnn & Co. P.C. Review of City Audit
13. Approve Resolution 116-19: Resolution taking additional action with respect to a Sewer Revenue Loan and Disbursement Agreement and authorizing, approving and securing the payment of a $1,134,700 Sewer Revenue Loan and Disbursement Agreement Anticipation Project Note (IFA Interim Loan and Disbursement Agreement)
14. Approve Resolution 117-19: Approving Development Agreement with The Gathering Barn LLC, Authorizing Annual Appropriation Tax Increment Payments and Pledging Certain Tax Increment Revenues to the Payment of the Agreement
15. Police Report
16. Public Works Report
17. Approve Resolution 114-19: SUDAS
18. Approve Resolution 115-19: Approving a Pay Increase for Brian Portwood upon Obtaining His Iowa DNR Grade III Wastewater Operator Certification
19. Discussion/Approval of Safety Incentive for Employees
20. Set Budget Meeting Dates
21. Public Address – Public opportunity to address the Council about any item not on the agenda.
22. Adjourn ... See MoreSee Less