5/14/2024

REQUEST FOR PROPOSALS (RFP)
ARCHITECTURAL SERVICES FOR RECREATION CENTER ADDITION
FOR THE CITY OF WILLIAMSBURG, IOWA
RFP Rec Center Addition

 

4/4/2024

Madison Street Water Main Replacement
Williamsburg, IA

The City of Williamsburg is soliciting Proposals from contractors (Bidder) to complete the replacement and relocation of approximately 100 feet of 8-inch water main at the intersection of Madison Street and State Street, including associated pavement and surface restoration. The City will receive competitive quotations from contractors for this project and award contract to the lowest responsive responsible quote subject to Iowa Code Section 26.9, or the City may reject all quotes. See attached drawings for more information.

The work shall be constructed in accordance with the Statewide Urban Design and Standard Specification (aka. Iowa SUDAS specifications), 2024 Edition, General Conditions. The Bidder further agrees to complete the work in strict accordance with said contract documents, and to guarantee the work as required by law, for the time required herein. Bidder is to commence and complete the work in accordance with the proposal completion provisions. If Bidder cannot perform the work within these completion provisions, Bidder should not submit a proposal for this work.

The following items also apply to this request for quotation:

Bid Security. None required.

Site Visit. Bidder may visit the site prior to submitting proposal. Please coordinate a site visit with Aaron Sandersfeld, City Manager, at (319) 668-1133.

Sales Tax. The bidder shall not include sales tax in the bid pursuant to Iowa Code. A sales tax exemption certificate will be available for all material purchased for incorporation in the project.

Certificates of Insurance. Contractor shall provide insurance certifications including the Owner as additional insured. These shall be in accordance with SUDAS Section 1070 and submitted after proposals have been reviewed and notice has been given to the selected Bidder (aka Contractor).

Performance, Payment and Maintenance Bond. Duration of two (2) years and as required by SUDAS.

Submittal requirements. Upon Notice issued by the City, all submittals required for construction shall be routed through the Contractor for submission to the City for review. Submittals shall include necessary documentation for City to review for conformance of the design concept and general compliance with the information given in the Contract Documents. Anticipated submittals include PVC pipe, fittings, pavement and concrete materials, seed mixtures, etc.

Storage. Storage of materials and/or equipment shall be at site or furnished by Contractor until a coordinated time that the equipment is to be onsite and installed.

Warranty. For all items provided, a full warranty against defects in materials and workmanship for two years from date of final completion.

Project Completion. Contractor shall provide an anticipated start date in their proposal. Final Completion (including final cleanup) shall be by June 30, 2024. Contractor to pay liquidated damages in the amount of $200/ calendar day for non-compliance with completion provisions.

Department of Labor. A contract will not be executed until the apparent low bidder is registered with the Iowa Commissioner of Labor pursuant to Section 91C.5 of the Iowa Code. The bidder should contact 515-242-5871 for registration information.

Proposal/Quote Evaluation. Proposals will be evaluated based on cost. Contractor shall also be responsible and responsive.

Notified Contractor will be required to submit Contract, Performance, Payment and Maintenance Bond, and Certificate of Insurance upon acceptance by the City, anticipated in May 2024.

Proposal Contract. The Bidder shall provide a Proposal Contract to the City which will be executed by the City Council and City Administrator.

Notice to Proceed. Notice to Proceed is anticipated to be within one (1) week after acceptable Contract; Performance, Payment and Maintenance Bond; and Certificates of Insurance are received.

Payment. Progress Payments will be made monthly. Contractor shall submit payment application broken out using the Unit Bid Items as basis of payment.

Please provide a detailed cost proposal for the project described above and in the attached documents. The cost of the Work shall be in accordance with Division 1 of the Iowa SUDAS Specification. Please provide the proposal not later than April 30, 2024 at 11:00 am. Your proposal may be submitted in a sealed envelope to City of Williamsburg, attention Aaron Sandersfeld, or electronic mail to [email protected]. Mailing address is:

Aaron Sandersfeld
City of Williamsburg
210 W State St P.O. Box 596
Williamsburg, IA 52361

ltr-20240327-Williamsburg_Madison_St_RFP

dwg-20240403-Williamsburg_Madison_St_WM

 


10/27/2023

Payroll RFP Notice

The City of Williamsburg, Iowa (pop. 3,152) has an RFP available for any interested party. RFP is available at City Hall, 210 W. State St, Williamsburg, IA or by contacting Niki Osweiler at [email protected]. Return RFP’s questions by November 13, 2023, and completed RFP’s by November 20, 2023, at 4 p.m. to: City Hall, City of Williamsburg, PO Box 596, Williamsburg, IA 52361 or email to: [email protected].  Phone 319-668-1133 with questions. The City of Williamsburg is an equal opportunity employer.  The law prohibits discrimination in hiring due to age, race, color, creed, sex, national origin, religion, disability, or veteran’s status.

RFP for Contracting Out Payroll

 

1/27/2023

NOTICE TO BIDDERS 

STREET OVERLAYS

WILLIAMSBURG, IOWA

 

  1. Time and Place for Filing Proposals: Proposals shall be filed before 2:00 PM on March 1, 2023 in the office of the City Clerk, City Hall, 210 W State St., Willliamsburg, Iowa 52361 or via email to [email protected].
  2. Bid Security. None required.
  3. Site Visit.  Bidder may visit the site prior to submitting proposal.  Please coordinate a site visit with Aaron Sandersfeld, City Manager, at 319-330-8638.  
  4. Sales Tax. The bidder shall not include sales tax in the bid pursuant to Iowa Code. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. 
  5. Certificates of Insurance. Contractor shall provide insurance certifications including the Owner as additional insured. These shall be in accordance with SUDAS Section 1070 and submitted after proposals have been reviewed and notice has been given to the selected Bidder (Contractor).  
  6. Storage. Storage of equipment shall be at site or furnished by Contractor until a coordinated time that the equipment is to be onsite and installed.
  7. Warranty.  For all items provided, a full warranty against defects in materials and workmanship for one year from date of final completion. 
  8. Project Completion.  Contractor shall provide an anticipated start date in their proposal.  Final Completion shall be by June 30, 2023. Contractor to pay liquidated damages in the amount of $200/ calendar day for non-compliance with completion provisions. 
  9. Proposal/Quote Evaluation.  Proposals will be evaluated based on cost. Contractor shall also be responsible and responsive. 
  10. Notified Contractor will be required to submit Contract and Certificate of Insurance prior to mobilization.
  11. Proposal Contract. The Bidder shall provide a Proposal Contract to the City which will be executed by the City Council and City Manager. 
  12. Notice to Proceed. Notice to Proceed is anticipated to be within two (2) weeks after acceptable and Certificates of Insurance are received.

General Nature of Public Improvement. 

Asphalt various city streets, about 371,200 square feet 3 inches thick. Work shall include: mill headers and curb lines, prep as necessary, power broom, clean and tac, and leveling course. Include price to raise manholes per manhole. Along, with price for any possible additional work. The city will accept or deny as much of the bid proposal that meets the budget.  Additional project information can be requested by contacting [email protected].


 

8/3/2022

NOTICE TO BIDDERS 

MANHOLE REHABILITATION

WILLIAMSBURG, IOWA

 

  1. Time and Place for Filing Proposals: Sealed proposals shall be filed before 2:00 PM on August 10, 2022 in the office of the City Clerk, City Hall, 210 W State St., Willliamsburg, Iowa 52361 or via email to [email protected].
  2. Bid Security. None required.
  3. Site Visit.  Bidder may visit the site prior to submitting proposal.  Please coordinate a site visit with Aaron Sandersfeld, City Manager, at 319-330-8638.  
  4. Sales Tax. The bidder shall not include sales tax in the bid pursuant to Iowa Code. A sales tax exemption certificate will be available for all material purchased for incorporation in the project. 
  5. Certificates of Insurance. Contractor shall provide insurance certifications including the Owner as additional insured. These shall be in accordance with SUDAS Section 1070 and submitted after proposals have been reviewed and notice has been given to the selected Bidder (Contractor).  
  6. Performance, Payment and Maintenance Bond. Duration of two (2) years from date of final completion.  
  7. Storage. Storage of equipment shall be at site or furnished by Contractor until a coordinated time that the equipment is to be onsite and installed.
  8. Warranty.  For all items provided, a full warranty against defects in materials and workmanship for two years from date of final completion. 
  9. Project Completion.  Contractor shall provide an anticipated start date in their proposal.  Final Completion shall be by November 30, 2022. Contractor to pay liquidated damages in the amount of $200/ calendar day for non-compliance with completion provisions. 
  10. Department of Labor.  A contract will not be executed until the apparent low bidder is registered with the Iowa Commissioner of Labor pursuant to Section 91C.5 of the Iowa Code.  The bidder should contact 515-242-5871 for registration information. 
  11. Proposal/Quote Evaluation.  Proposals will be evaluated based on cost. Contractor shall also be responsible and responsive. 
  12. Notified Contractor will be required to submit Contract, Performance, Payment and Maintenance Bond, and Certificate of Insurance prior to mobilization.
  13. Proposal Contract. The Bidder shall provide a Proposal Contract to the City which will be executed by the City Council and City Manager. 
  14. Notice to Proceed. Notice to Proceed is anticipated to be within two (2) weeks after acceptable Contract; Performance, Payment and Maintenance Bond; and Certificates of Insurance are received.

General Nature of Public Improvement. 

Rehabilitation of four (4) existing manholes via centrifugally cast cementitious mortar liner with epoxy seal, grout sealing seven (7) manhole pipe penetrations, and bypassing, jetting, and/or cleaning of the manholes as necessary for construction. Additional project information can be requested by contacting [email protected].