9/17/20

NOTICE TO BIDDERS 

SOUTH TRUNK FORCE MAIN EXTENSION

WILLIAMSBURG, IOWA

Time and Place for Filing Sealed Proposals.  Sealed bids for the work comprising the improvement as stated below must be filed before October 8, 2020 on 2:00 PM in the office of the City Clerk, City Hall, 210 W. State Street, Williamsburg, IA 52361.

Time and Place Sealed Proposals Will be Opened and Considered.  Sealed proposals will be opened and bids tabulated at October 8, 2020 on 2:00 PM in the office of City Clerk, City Hall, 210 W. State Street, Williamsburg, IA  52361  for consideration by the City Council of the City of Williamsburg at its meeting on October 12, 2020 at 6:30 PM. The City of Williamsburg reserves the right to reject any and all bids.

The City of Williamsburg, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Time for Commencement and Completion of Work.  Work on the improvement shall commence within 10 days of the date specified on the Notice to Proceed, Notice to Proceed shall be no later than November 16, 2020, work shall be substantially complete on or before April 30, 2021, and shall be fully completed on or before May 14, 2021.  Damages in the amount of Five Hundred ($500) Dollars per day will be assessed for each day the work remains incomplete.  

Bid Security.  Each bidder shall accompany its bid with bid security, as defined in Section 26.8 of the Iowa Code in an amount equal to Five (5) percent of the total amount of the bid.

Contract Documents.  Copies of the Plans and Specifications for this project may be obtained from HR Green, Inc., 8710 Earhart Lane SW, Cedar Rapids, IA 52404, Ph: 319-841-4000 or e-mail request to [email protected] Plans and Specifications are available NO COST.

Public Hearing on Proposed Contract Documents and Estimated Costs for Improvement.  A public hearing will be held by the City Council of the City of Williamsburg on the proposed contract documents (plans, specifications and form of contract) and estimated cost for the improvement at its meeting at 6:30 PM on October 12, 2020 in the City Hall, 210 W. State Street, Williamsburg, IA  52361. 

Preference of Products and Labor.  Preference shall be given to domestic construction materials by the contractor, subcontractors, material, men, and suppliers in performance of the contract and, further, by virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statues.

Sales Tax Exemption Certificates.  The bidder shall not include sales tax in the bid. The City of Williamsburg will distribute tax exemption certificates and authorization letters to the Contractor and all subcontractors who are identified.  The Contractor and subcontractor may make copies of the tax exemption certificates and provide a copy to each supplier providing construction materials.  These tax exemption certificates and authorization letters are applicable only for this specific project under the Contract.

General Nature of Public Improvement.  

The project consists of a Base Bid with two Bid Alternates.  The final bid will either be the Base Bid plus Bid Alternate 1 or the Base Bid plus Bid Alternate 2.  The Base Bid includes boring a new 8-inch HDPE under E. State Street, plugging the existing force main upstream of the daycare lift station, manhole rehabilitation, and associated traffic control, site restoration, and erosion control.  Bid Alternate 1 involves trenched installation of 6-inch C900 force main with associated site restoration.  Bid Alternate 2 involves trenchless installation of 8-inch HDPE with a segment of trenched HDPE near the tie-in point.

 

This Notice is given by authority of the City of Williamsburg

Aaron Sandersfeld, Mayor

City of Williamsburg

 

9/17/20

NOTICE TO BIDDERS

NORTH STREET LIFT STATION ELIMINATION

WILLIAMSBURG, IOWA

Time and Place for Filing Sealed Proposals.  Sealed bids for the work comprising the improvement as stated below must be filed before 2:00 PM on October 8, 2020 in the office of the City Clerk, City Hall, 210 W. State Street, Willliamsburg, IA  52361.

Time and Place Sealed Proposals Will be Opened and Considered.  Sealed proposals will be opened and bids tabulated at 2:00 PM on October 8, 2020 in the office of City Clerk, City Hall, 210 W. State Street, Williamsburg, IA  52361  for consideration by the City Council of the City of Williamsburg at its meeting on October 12, 2020 at 6:30 PM. The City of Williamsburg reserves the right to reject any and all bids.

The City of Williamsburg, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Time for Commencement and Completion of Work.  Work on the improvement shall commence within 10 days of the date specified on the Notice to Proceed, Notice to Proceed shall be no later than November 16, 2020, work shall be substantially complete on or before April 30, 2021, and shall be fully completed on or before May 14, 2021.  Damages in the amount of Five Hundred ($500) Dollars per day will be assessed for each day the work remains incomplete.  

Bid Security.  Each bidder shall accompany its bid with bid security, as defined in Section 26.8 of the Iowa Code in an amount equal to Five (5)  percent of the total amount of the bid.

Contract Documents.  Copies of the Plans and Specifications for this project may be obtained from HR Green, Inc., 8710 Earhart Lane SW, Cedar Rapids, IA  52404, Ph: 319-841-4000 or e-mail request to [email protected]. Plans and Specifications are available at NO COST.

Public Hearing on Proposed Contract Documents and Estimated Costs for Improvement.  A public hearing will be held by the City Council of the City of Williamsburg on the proposed contract documents (plans, specifications and form of contract) and estimated cost for the improvement at its meeting at 6:30 PM on October 12, 2020 in the City Hall, 210 W. State Street, Williamsburg, IA  52361. 

Preference of Products and Labor.  Preference shall be given to domestic construction materials by the contractor, subcontractors, material, men, and suppliers in performance of the contract and, further, by virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statues.

Sales Tax Exemption Certificates.  The bidder shall not include sales tax in the bid. The City of Williamsburg will distribute tax exemption certificates and authorization letters to the Contractor and all subcontractors who are identified.  The Contractor and subcontractor may make copies of the tax exemption certificates and provide a copy to each supplier providing construction materials.  These tax exemption certificates and authorization letters are applicable only for this specific project under the Contract.

General Nature of Public Improvement.  

The project consists of the following: 1,502 LF of trenched 12-inch PVC sewer, 148 LF of trenchless 12-inch PVC sewer via static pipe bursting, 1,211 LF of trenched 24-inch PVC sewer, 16 LF of trenched 8-inch PVC sewer, 12 sanitary manholes, demolition of the North St. lift station, and 590 SY of PCC full depth patching, together with related subsidiary and incidental work in accordance with the plans and specifications.

 

This Notice is given by authority of the City of Williamsburg

Aaron Sandersfeld, Mayor

City of Williamsburg

 

7/13/2020

NOTICE TO BIDDERS 

NORTH RIDGE LIFT STATION ELIMINATION

WILLIAMSBURG, IOWA

Time and Place for Filing Sealed Proposals.  Sealed bids for the work comprising the improvement as stated below must be filed before 2:00 PM on August 6, 2020 in the office of the City Clerk, City Hall, 210 W. State Street, Williamsburg, IA  52361.

Time and Place Sealed Proposals Will be Opened and Considered.  Sealed proposals will be opened and bids tabulated at 2:00 PM on August 6, 2020 in the office of City Clerk, City Hall, 210 W. State Street, Williamsburg, IA  52361  for consideration by the City Council of the City of Williamsburg at its meeting on August 10, 2020 at 6:30 PM. The City of Williamsburg reserves the right to reject any and all bids.

The City of Williamsburg, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Time for Commencement and Completion of Work.  Work on the improvement shall commence within 10 days of the date specified on the Notice to Proceed, Notice to Proceed shall be no later than September 14, 2020, work shall be substantially complete on or before March 26, 2021, and shall be fully completed on or before April 15, 2021.  Damages in the amount of Five Hundred ($500) Dollars per day will be assessed for each day the work remains incomplete.  

Bid Security.  Each bidder shall accompany its bid with bid security, as defined in Section 26.8 of the Iowa Code in an amount equal to Five (5)  percent of the total amount of the bid.

Contract Documents.  Copies of the Plans and Specifications for this project may be obtained from HR Green, Inc., 8710 Earhart Lane SW, Cedar Rapids, IA  52404, Ph: 319-841-4000 or e-mail request to [email protected]. Plans and Specifications are available at NO COST.

Public Hearing on Proposed Contract Documents and Estimated Costs for Improvement.  A public hearing will be held by the City Council of the City of Williamsburg on the proposed contract documents (plans, specifications and form of contract) and estimated cost for the improvement at its meeting at 6:30 PM on July 27, 2020 in the City Hall, 210 W. State Street, Williamsburg, IA  52361. 

Preference of Products and Labor.  Preference shall be given to domestic construction materials by the contractor, subcontractors, material, men, and suppliers in performance of the contract and, further, by virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statues.

Sales Tax Exemption Certificates.  The bidder shall not include sales tax in the bid. The City of Williamsburg will distribute tax exemption certificates and authorization letters to the Contractor and all subcontractors who are identified.  The Contractor and subcontractor may make copies of the tax exemption certificates and provide a copy to each supplier providing construction materials.  These tax exemption certificates and authorization letters are applicable only for this specific project under the Contract.

General Nature of Public Improvement.  

The project consists of trenched installation of 3,400 LF of 12-inch PVC sanitary sewer, the demolition of an existing lift station, partial demolition of two lift stations, and 140 LF of trenchless 12-inch C900 sanitary sewer with steel casing under Highland St./Highway 149. The new sewer shall connect into the existing North Trunk sewer that runs parallel to Old Man’s Creek. The existing Middle America force main shall be connected to the new sewer by the Fire Station in order to shorten the retention time in the force main. Five (5) manholes (downstream of the Middle America force main tie-in location) shall be sprayed with a composite liner to protect against H2S corrosion.

This Notice is given by authority of the City of Williamsburg.

 

 


7/1/2020

Public Notice

Invitation to Bid

The City of Williamsburg hereby invites the submission of sealed bids for:
Concrete work to be completed for new Public Works Maintenance Facility.

Documents may be secured from Williamsburg City Hall, 210 W State Street, Williamsburg, IA 52361, between the hours of 7 a.m. – 4:30 p.m. Monday thru Friday or by calling 319-668-1133 and requesting a bid packet. Responses must be sealed and returned to City Hall attention Public Works Director in person or by mail: P.O. Box 596, Williamsburg, IA 52361.

All bids must be sealed and returned by July 13 at 4:30 p.m. Bids will be opened at the city council meeting on July 13th at 6:30 p.m. All bids must be plainly marked with contractor name on the outside of the envelope.
The City of Williamsburg reserves the right to reject any and all bids and waive informalities and irregularities in the bids received.

 

 


NOTICE OF HEARING AND LETTING

 

FILING OF SEALED BIDS

 

Sealed Bids will be received by the City Clerk of the City of Williamsburg, Iowa (“Owner”), at City Hall, 210 W State St., PO Box 596, Williamsburg, IA 52361 until 2 p.m. CDST, on March 11, 2020, for the construction of the proposed Water Treatment Plant Improvements for said Owner, as described in the project manual and drawings therefore on file in the office of the City Clerk of the City of Williamsburg, Iowa.  Bids will be publicly opened, read, and tabulated on the day and hour specified above, and will be acted upon by the Owner at that time or at such later time and place as the Owner may then determine.

 

PUBLIC HEARING

 

At 6:30 p.m., on March 23, 2020, a Public Hearing will be held on the proposed drawings, project manual, proposed Form of Contract (“Contract Documents”), and opinion of probable cost for the construction of said improvement.  At said hearing any interested person may appear and file objections thereto.

 

GENERAL PROJECT DESCRIPTION

 

All Work, materials, and equipment are to be in accordance with the Contract Documents on file in the office of the City Clerk, and at the office of HR Green, Inc. (“Engineer”), 8710 Earhart Lane SW, Cedar Rapids, IA 52404, by this reference made a part hereof as though fully set out and incorporated herein.

 

The Work for the said improvement, as required by the Contract Documents, is generally described as follows:

 

The City of Williamsburg, Iowa, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

 

Work under the proposed Contract Documents shall be commenced upon written Notice to Proceed to be issued on or before April 20, 2020.  The project shall be substantially complete and ready for operation on or before June 25, 2021, and shall be fully complete on or before October 15, 2021, subject to any extension of time, which may be granted by the Owner.

 

PRE-BID CONFERENCE

 

Prospective bidders are encouraged to attend a pre-bid walk through of the proposed Work site which will be conducted jointly by the Owner and Engineer at 10 a.m. on February 27, 2020 at City Hall.  The objective of the walk through is to acquaint bidders with the site conditions.

 

OTHER PERTINENT INFORMATION

 

Each Bid shall be made on the Bid Form prepared for this purpose, which may be obtained from the Engineer.  Any alteration in the official Bid Form will entitle the Owner, at its option, to reject the Bid from consideration.  Each Bid shall be accompanied by a Bid Bond or a certified cashier’s check, drawn on a solvent state or national bank, or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States, and filed in a sealed envelope separate from the one containing the Bid.  The Bid Bond shall be substantially in the form set forth in the Contract Documents. The Contractor’s certified check or Bid Bond shall be in an amount equal to Five (5) percent of the amount of the Bid, made payable to the Owner. The check may be cashed for the full amount by the Owner or the Bid Bond forfeited in the full amount to the Owner as liquidated damages in the event the successful Bidder fails to enter into contract and file acceptable bonds satisfactory to the Owner assuring the faithful fulfillment of the contract and maintenance of said improvements as required by law within Ten (10) days after the acceptance of the Bid.

 

The Owner reserves the right to reject any or all Bids, to readvertise for Bids or to defer action on the Bids received for a period not to exceed Thirty (30) days from and after the date and time specified in this Notice of Hearing and Letting for receiving said Bids, and to waive irregularities and informalities.

 

The successful Bidder will be required to furnish a Performance and Maintenance Bond and a Payment Bond, each in an amount equal to One Hundred (100) percent of the contract price.  Said bonds to be issued by a responsible Surety approved by the Owner and shall guarantee that the Principal shall promptly make payment to all persons, firms, Subcontractors, and corporations furnishing materials for or performing labor in the performance of the Work stated and the faithful performance of the contract and the terms and conditions therein contained and the guarantee and maintenance of said facilities in good repair and working conditions for not less than Two (2) year(s) from the time of substantial completion of such improvements by the Owner.

 

Payment of the cost of said project will be made from cash on hand and/or received, payable from any fund or funds of Owner which may be legally used for such purpose, including, but not limited to, any of the following sources, or any combination thereof, at the sole discretion of Owner: (1) past and/or future earnings of Owner’s utility; (2) proceeds of the sale and issuance of General Obligation Bonds and/or revenue bonds (or project notes anticipating the sale of such bonds); (3) federal, State or local grants or loans; and (4) proceeds from the sale of warrants, as authorized by Section 384.57 of the Code of Iowa.  Payments will be made to the Contractor in accordance with the Contract Documents. 

 

Construction items and materials included in the Project are exempt from State of Iowa and Local Option Sales and Use Taxes.  Contractor is responsible for obtaining the exemption on items included, as provided by law or for applying for reimbursement for such taxes paid.  Contractor shall pay all other taxes required to be paid by Contractor in accordance with the laws and regulations of the place of the Project that are applicable during the performance of the Work.  Contractor shall NOT include Sales and Use Tax in Contractor’s bid. For more information on this exemption, please check the State of Iowa’s website: www.state.ia.us/tax/business/Contr-ExEnt-Index.html  

 

By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes provided that the award of contract will be made to the lowest responsible bidder submitting the lowest responsive bid, which shall be determined without regard to state or local laws whereby preference is given on factors other than the amount of the Bid.

 

The proposed Contract Documents are on file with the Owner and Engineer for public examination.  Copies of said Contract Documents and one unbound copy of the Bid Form may be secured at the office of HR Green, Inc., 8710 Earhart Lane SW, Cedar Rapids, IA 52404, Phone Number 319-841-4000, or email to [email protected]. Plans and specifications are available at NO COST.

 

This public improvement is being constructed pursuant to the provisions of Chapters 26 and 573 of the latest edition of the Iowa Code, including revisions.

 

Published upon order of the City of Williamsburg, Iowa, City of Williamsburg.