Notice to Bidder for West End Pond





Notice of Public Hearing


Notice is hereby given that a public hearing will be held by the City of Williamsburg on the proposed contract documents (plans, specifications, and form of contract) and estimated cost for the improvements at its meeting at 6:30 P.M. on Monday, October 28, 2019, at the Williamsburg City Hall, 210 W. State Street, Williamsburg, Iowa 52361 for the West End Pond Improvements Project.


General Nature of Public Improvement


The proposed project includes approximately 6,800 cubic yards of excavation including 3,200 cubic yards of off-site waste, site dewatering, storm sewer and structures, 100 square yards of HMA pavement patching, erosion and sediment control, and site restoration related to the draining and rehabilitation of the West End Pond.


Contract Documents


The contract documents are now on file and may be examined at the Williamsburg City Hall, 210 W. State Street, Williamsburg, IA 52361. Hard copies of the project documents may be obtained from Snyder & Associates, Inc. 5005 Bowling Street SW, Suite A, Cedar Rapids, IA 52404 at no charge. You must call (319) 362-9394 in advance to reserve a paper copy.


Electronic contract documents are available by clicking on the “BIDS” link at www.snyder-associates.com and choosing “West End Pond Improvements Project” on the left. Project information, engineer’s cost opinion, and planholder information is available at no cost at this website. Downloads of the Contract Documents require the user to register for a free membership at www.QuestCDN.com.


Time and Place for Filing Sealed Bids


Sealed bids for the work comprising the improvements as stated above must be filed before 2:00 p.m. according to the clock at the Williamsburg City Hall, 210 W. State Street, Williamsburg, Iowa 52361 on Wednesday, October 16, 2019. Bids received after the deadline for submission of bids as stated herein shall not be considered and shall be returned to the late bidder unopened.


Sealed proposals will be opened and bids tabulated at 2:00 p.m. on Wednesday October 16, 2019 in the Williamsburg City Hall, for consideration by the City of Williamsburg at its meeting on Monday, October 28, 2019.


The City of Williamsburg does hereby reserve the right to reject any and all bids, to waive informalities, and to enter into such contract, or contracts, as it shall deem to be in the best interest of the jurisdiction. The City of Williamsburg reserves the right to defer acceptance of any bid for a period of sixty (60) calendar days after receipt of bids and no bid may be withdrawn during this period.


Bid Security


Each bidder shall accompany its bid with bid security as defined in Iowa Code Section 26.8, as security that the successful bidder will enter into a contract for the work bid upon and will furnish after the award of contract a corporate surety bond, in a form acceptable to the Jurisdiction, for the faithful performance of the contract, in an amount equal to 100% of the amount of the contract.  The bidder’s security shall be in the amount fixed in the Instruction to Bidders and shall be in the form of a cashier’s check or a certified check drawn on an FDIC insured bank in Iowa or on an FDIC insured bank chartered under the laws of the United States; or a certified share draft drawn on a credit union in Iowa or chartered under the laws of the United States; or a bid bond on the form provided in the contract documents with corporate surety satisfactory to the Jurisdiction.  The bid shall contain no condition except as provided in the specifications.


Iowa Preference


By virtue of statutory authority, preference will be given to products and provisions grown and coal produced within the State of Iowa, and to Iowa domestic labor, to the extent lawfully required under Iowa statutes.


In accordance with Iowa statutes, a resident bidder shall be allowed a preference as against a nonresident bidder from a state or foreign country if that state or foreign country gives or requires any preference to bidders from that state or foreign country, including but not limited to any preference to bidders, the imposition of any type of labor force preference, or any other form of preferential treatment to bidders or laborers from that state or foreign country. The preference allowed shall be equal to the preference given or required by the state or foreign country in which the nonresident bidder is a resident. In the instance of a resident labor force preference, a nonresident bidder shall apply the same resident labor force preference to a public improvement in this state as would be required in the construction of a public improvement by the state or foreign country in which the nonresident bidder is a resident.




The City of Williamsburg, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally-assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively insure that in any contract entered into pursuant to this advertisement, minority business enterprises will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.


Commencement of Work


Work on the improvements shall begin upon the issuance of a written Notice to Proceed. The anticipated date for written Notice to Proceed is November 4, 2019.


Each successful bidder will be required to furnish a corporate surety bond in an amount equal to 100% of its contract price.  Said bond shall be issued by a responsible surety approved by Name of The Jurisdiction and shall guarantee the faithful performance of the contract and the terms and conditions therein contained and shall guarantee the prompt payment of all material and labor, and protect and save harmless The Name of the Jurisdiction from claims and damages of any kind caused by the operations of the contract and shall also guarantee the maintenance of the improvement caused by failures in materials and construction for a period of two years from and after acceptance of the contract.  The guaranteed maintenance period for new paving shall be four years.

Sales Tax Exemption


The City of Williamsburg will issue a sales tax exemption certificate to the Contractor for all material purchased for incorporation in the project. Tax exemption certificates are applicable only for the specific project for which the tax exemption certificate is issued.


Completion of Work


Work on the project shall be completed no later than May 1, 2020.  Should the contractor fail to complete the work in this timeframe, liquidated damages in the amount of Five Hundred dollars ($500.00) per calendar day will be assessed for work not completed within the designated contract term.  Project completion includes approval by City of all grading, pipe, structures, pavement replacement, as well as completion of all punch list items, surface restoration, and submittal of final pay application.