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3 days ago

November 12, 2018
Williamsburg City Council Meeting Minutes

Mayor Sandersfeld called the meeting to order at 6:30 p.m. with the Pledge of Allegiance and noted council members McMann, Grier, Marshall, Tornholm and Zalenski were present. Also present was Police Chief Ray Garringer, Public Works Director Brian Portwood, Recreation Director Nichole Winegarden, Fire Chief Travis Heitman, City Attorney Eric Tindal and City Clerk Nicole Osweiler.

Grier made a motion to approve the agenda, Zalenski seconded the motion. Motion passed with a unanimous vote.

Mayor Sandersfeld called the public hearing to order for FY19 budget amendment #1 at 6:30 p.m. There was no one present and no written or verbal comments were submitted prior to the meeting. McMann asked that each line item be explained. Motion was made by Marshall to close the public hearing, McMann seconded the motion. Motion passed with a unanimous vote. Public hearing closed at 6:35 p.m.

Mayor Sandersfeld called the regular meeting back to order immediately following the public hearing.

Motion was made by McMann to approve the listed consent agenda items, Grier seconded the motion. Motion passed with a unanimous vote.

Motion was made by Grier to approve Resolution 99-18: Approving city budget amendment and certificate resolution FY19 amendment #1, Marshall seconded the motion. A roll call vote was taken: “Ayes”- Tornholm, Zalenski, McMann, Marshall & Grier and “Nays”- none. Motion passed with a unanimous vote.

Chief Heitman presented the fire department’s quarterly report with the number of responses and training hours. Fire prevention week was done with the elementary schools and 2 public daycares during October 8th-12th. The chassis for the new Engine 5 has been ordered. Grier inquired about any maintenance that will be done on the building; Chief Heitman said he will continue to do improvements on the building. Motion was made by McMann to approve the fire departments quarterly report, Zalenski seconded the motion. Motion passed with a unanimous vote.

Winegarden submitted the written report for the recreational department for the month of October. Recreation Center is finishing up Little Shooter’s Basketball league, Romp’n Raiders and Skills camp this month. Men’s Volleyball league will be starting in mid-November. The hours for the recreation center will be adjusted as normal for the Thanksgiving holiday. Motion was made by Grier to approve the recreational department’s report for October, McMann seconded the motion. Motion passed with a unanimous vote.

Portwood presented the public work’s written report for the month of October. Repaired Oak Street, alleys, curb on Welsh/Walnut and settled intakes on Penn/Elm. Hydrants have been flushed and street sweeping was done for leaves. Fall clean-up was extended until the 16th of November and high service pump 3 is back online. Concrete patch work was done on West Welsh and two drying beds were cleaned. All the mowing equipment has been put away and snow equipment is ready. Quotes for more concrete patch work on West Welsh west of Raider Drive are being obtained. Bacterial samples for the North water tower were taken and came back safe, which allowed for it to be filled and put back in service. Updates to the monthly water sampling plan were done. A seasonal help ad will be posted for winter labor. Motion was made by Grier to approve the public work’s October report, McMann seconded the motion. Motion passed with a unanimous vote.

Motion was made by Grier to approve Resolution 101-18: Approving to transfer School Demo Fund to Water Fund for North Water Tower maintenance; Tornholm seconded the motion. A roll call vote was taken: “Ayes”- Zalenski, McMann, Tornholm, Marshall & Grier and “Nays”- None. Motion passed with a unanimous vote.
Motion was made by Grier to approve Resolution 102-18: Approving to repair two sanitary sewer manholes by 103 S Highland with Cornerstone Excavating as the contractor; Zalenski seconded the motion. A roll call vote was taken: “Ayes”- Zalenski, McMann, Tornholm, Marshall & Grier and “Nays”- None. Motion passed with a unanimous vote.
Motion was made by Grier to approve Resolution 103-18: Approving to transfer Equipment Funds to Road Fund and Police Fund for purchase of vehicles; Marshall seconded the motion. A roll call vote was taken: “Ayes”- McMann, Marshall, Grier, Zalenski & Tornholm and “Nays”- none. Motion passed with a unanimous vote.
Motion was made by McMann to approve Resolution 104-18: Approving Hiniker to purchase a front mount box blade; Marshall seconded the motion. A roll call vote was taken: “Ayes”- Zalenski, Tornholm, Grier, McMann & Marshall and “Nays”- None. Motion passed with a unanimous vote.
Motion was made by Grier to approve Resolution 105-18: Approving the purchase of a plow, vibrator and sander for the 2019 Ford F550 with the addition of carbide cutting edge; Marshall seconded the motion. A roll call vote was taken: “Ayes”- McMann, Zalenski, Tornholm, Grier & Marshall and “Nays”- None. Motion passed with a unanimous vote. The city will purchase a 10 ft straight plow with a carbide cutting edge, vibrator and slide-in sander 4.5 yd.
Tindal informed the council he sent one letter to Cornerstone Excavating but has not heard a response; therefore, he sent another letter today. This item was tabled.
Marshall went over the drafted RFP for the Oak Street/Bridge project RFP. A discussion took place regarding the outlined areas to be designed. Dates for the pre-bid meeting and RFP deadline were set. Wording of specifications were discussed and revised. Motion was made by McMann to approve the RFP with changes, Zalenski seconded the motion. Motion passed with a unanimous vote.
City code 69.09 was discussed due to complaints about being unable to park around the square from November 1st to March 31st from 2-5 a.m. when there is no snow or precipitation to be removed. Tindal recommended that a snow emergency ordinance take the place of this section. The public works director and police chief would order this emergency when they feel it is needed. The council was in agreeance with this resolution and asked Tindal to draft the ordinance for review.
City Code 168.10.5 regarding accessory buildings was discussed due to requests for garage’s to be taller. Tindal recommended that it be changed to 20 feet to the peak of the building. The council agreed to this recommendation and asked for him to draft the ordinance for the next meeting.
Bill Heick requested the council consider no parking on Long Street East side from State to Welsh due to safety issues he has seen. The council reviewed city code 69.08 no parking zones to see how it could be changed per the request. The council, Chief Garringer and Heick discussed the issues and options to rectify them. The council asked Tindal to draft an ordinance for review to make this section of Long Street coincide with the rest of Long Street. Osweiler was directed to send all property owner’s in that section direct notices of the public hearing for this proposed change.
Motion was made by Grier to set the public hearing for Ordinance 29-18: Accessory Building for December 10th at 6:30 p.m.; Zalenski seconded the motion. Motion passed with a unanimous vote.
Motion was made by Grier to set the public hearing for Ordinance 28-18: UTV/ATV for November 26th at 6:30 p.m.; McMann seconded the motion. Motion passed with a unanimous vote.
The council reviewed the tasks the mayor performs along with what other communities compensate their mayor’s. McMann recommended changing the mayor’s compensation to $500 per month. The council all agreed with the recommendation and asked Tindal to draft the ordinance for review. The change in compensation will not go into effect until January 2020.
Mayor Sandersfeld discussed requests that were made at his monthly meeting. One request that took president was putting a fifteen-minute parking spot in front of the pharmacy. The council discussed this request but saw too many future requests and issues from this idea.
Motion was made by Marshall, seconded by McMann to adjourn the meeting at 8:10 p.m. Motion passed with a unanimous vote. The council will meet next for their regular scheduled council meeting November 26, 2018, at 6:30 p.m. in Williamsburg City Hall.

Nicole Osweiler, City Clerk
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4 days ago

November 12, 2018
Williamsburg Water, Sewer & Solid Waste Committee Meeting Minutes

Mayor Sandersfeld called the committee session to order at 6:00 p.m. and noted members Tornholm, council member, and Marshall, council member, were present. Nicole Osweiler, city clerk, was also in attendance.
The committee went over the draft RFP from ECICOG along with discussing complaints and concerns that have been received over the years. There were changes requested regarding the options the providers could bid on and how to make garbage and recycling less of a nuisance with weather issues. The comments and requested changes will be sent back to ECICOG to implement. Once the changes have been made than the committee will review the revised draft and present it to council. A time frame for the RFP process will be discussed at the council meeting when the final draft is being presented.

Motion was made by Tornholm, seconded by Marshall to adjourn the meeting at 6:28 p.m. The next regular scheduled meeting for the committee will be set when updates are ready for discussion. Motion passed with a unanimous vote.

Nicole Osweiler, City Clerk
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1 week ago

WILLIAMSBURG CITY COUNCIL MEETING AGENDA
Notice is hereby given that the Williamsburg City Council will meet in regular session on
Monday, November 12, 2018, at 6:30 p.m. at the
Williamsburg City Hall, 210 W State St.

1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approve the Agenda
5. Public Hearing for FY19 Budget Amendment #1
6. Approve Consent Agenda Items – All items listed under the consent agenda will be acted on by one motion unless a request is made prior to the time of the Council’s vote.
a. Minutes from Council Meeting October 22, 2018; Minutes from Street, Light & Energy Cmt Meeting October 22, 2018;
b. Bills as presented for payment;
c. October Financial Reports;
d. Casa Tequila Mexican Grill Class C Liquor License
7. Approve Resolution 99-18: Approving City Budget Amendment and Certificate Resolution FY19 Amendment #1
8. Fire Department Report
9. Recreation Department Report
10. Public Works Department Report
11. Approve Resolution 100-18: Approving the Agreement with Midland GIS Solutions
12. Approve Resolution 101-18: Approving to Transfer School Demo Fund to Water Fund for North Water Tower Maintenance
13. Approve Resolution 102-18: Approving to Repair Two Sanitary Sewer Manholes by 103 S Highland
14. Approve Resolution 103-18: Approving to Transfer Equip Fund to Road Fund & Police Fund for Purchase of Vehicles
15. Approve Resolution 104-18: Approving the Supplier to purchase a front mount box blade
16. Approve Resolution 105-18: Approving the purchase of a plow, vibrator & sander for the 2019 Ford F550
17. Discuss Acceptance of Circle Terrace Project as being Finalized
18. Review and Approval of Oak Street/Bridge Project RFP
19. Discussion of Snow Ordinance
20. Discussion of Accessory Building Code
21. Discussion of No Parking on Long Street East Side from State to Welsh
22. Set Public Hearing for Ordinance 29-18: Accessory Building
23. Set Public Hearing for Ordinance 28-18: UTV/ATV
24. Discussion of Increase to Mayor Compensation
25. Public Address – Public opportunity to address the Council about any item not on the agenda.
26. Adjourn
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City of Williamsburg Contact

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Williamsburg, Iowa 52361

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