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4 days ago

February 14, 2018
Williamsburg City Council Budget Meeting Minutes

Mayor Sandersfeld called the meeting to order at 6:00 p.m. noted council members Grier, McMann, Zalenski, Marshall and Tornholm were present. Also present was Police Chief Ray Garringer and City Clerk Nicole Osweiler.

Tornholm made a motion to approve the agenda, McMann seconded the motion. Motion passed with a unanimous vote.

Marshall and Tornholm discussed what they have decided to do with the water, sewer and garbage rates for the coming budget year. They will provide the council with more detail on the water rates once it has been discussed and agreed upon with the committee. The library budget was reviewed and a discussion of what the additional requested $10,000 allocation from the city was for. The council asked that the additional allocation be reduced by $600 to make it $9,400 additional. Replacing the doors on the city hall building project was assessed. Only the front doors will be replaced to be made ADA compliant and the middle doors will be left as they are for now and evaluated after the update. The project expense will be reduced in the budget. The UTV for the parks and public works department was take out due to it not being as much of an asset since it would only be used seasonally. The personnel committee met with the union to negotiate the contract; it was agreed to give them each an additional $100 for uniform allowance and a 2.5% pay increase for one year. A discussion took place regarding the employee reimbursement for health care deductable. The council chose to leave it as is for now, but may consider changing it in the future pending how health care rates change.

Motion was made by Grier to set to the public hearing for the FY19 budget for March 12, 2018, at 7 p.m., Tornholm seconded the motion. Motion passed with a unanimous vote.

Mayor Sandersfeld went over the dues that the city pays to the Iowa County Economic Development Commission and what the city receives from those dues. Chief Garringer went over what the county has received as a whole from the commission and how it is operated. The council discussed what kind of economic development would improve the community along with ways to find grant funds for these ideas. The city currently pays $1 per capita to be a member but doesn’t see much return from this investment. There have been other communities and organizations that have removed themselves from the commission for lack of return on investment. The council agreed to not budget for renewing the membership to the commission.

Motion was made by Marshall, seconded by Grier to adjourn the meeting at 7:34 p.m. Motion passed with a unanimous vote. The council will meet next for their regular scheduled council meeting February 26, 2018, following the public hearing at 7 p.m. in city hall.

Nicole Osweiler, City Clerk
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4 days ago

February 14, 2018
Williamsburg Water, Sewer & Solid Waste Committee Meeting Minutes

Mayor Sandersfeld called the committee session to order at 5:30 p.m. and noted members Marshall, and Tornholm were present. Nicole Osweiler, city clerk, was also in attendance.
Tornholm and Marshall reviewed the data that was provided to them and clarified how the current rates are calculated. Marshall presented his way of increasing rates for both water and sewer to show the increase in revenue for each fund. Tornholm’s rate increase for water showed how it affected different ranges of water accounts based on gallons. Everyone agreed to make the water fund break even for the FY19 budget and to make the deficit lower on the sewer for now. The sewer rate will be looked at with more detail as the sewer plant upgrade project progresses. The committee will work out the details of the rate increases when more research and details have been figured out. The new rates will tentatively go into effect July 1, 2018, and be reflected on the bills that will be mailed in July for the June/July usage.

Motion was made by Marshall, seconded by Tornholm to adjourn the meeting at 6:00 p.m. The next regular scheduled meeting for the committee will be February 21, 2018, at 5:30 p.m. in city hall with HR Green to review the water improvement study. Motion passed with a unanimous vote.

Nicole Osweiler, City Clerk
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6 days ago

February 12, 2018
Williamsburg City Council Meeting Minutes

Mayor Sandersfeld called the meeting to order at 7:00 p.m. with the pledge of allegiance and noted council members Grier, McMann, Marshall, Zalenski and Tornholm were present. Also present was City Attorney Eric Tindal, Assistant Public Works Director Brian Portwood, Recreational Director Nichole Winegarden, Police Chief Ray Garringer, Library Director Randall Schroder and City Clerk Nicole Osweiler.

McMann made a motion to approve the agenda, Grier seconded the motion. Motion passed with a unanimous vote.

Katie Rogers with AFLAC explained that she could offer insurance that would enhance the benefits the city already offers. This would be no cost to the city and would also be a tax savings to both parties. There are multiple plans that could be suited to each employee pending their needs. This could be opened up to full or part time employees and there would need to be at least three employees enrolled from the city. The council asked that the personnel committee review the information and come back to them with their recommendation on whether to proceed or not.

Josh McKnight and Keith Sherman with Alliant Energy was asked to attend the council meeting to discuss how changing from local option sales tax on the Alliant Energy bills to a franchise fee would affect the community. Sherman gave the history of the franchise fee along with how many cities currently participate and the ones that will be starting this later this year. A review of the process to make the change was presented along with the approximate time frame it would take. The city may set a fee from one percent to five percent pending the revenue statement passed by council; but the city is only looking to do the one percent, so it does not affect any current bill that has local option tax on it now. The city would receive the fee quarterly instead of monthly and the only exemption from the fee would be city owned buildings. Changing from a local option sales tax to a franchise fee would at least double the income the city receives since all the funds would come back to the city instead of going to the county to disperse. Council members ask that the school be consulted about how it would affect them prior to any future discussion. McKnight and Osweiler will reach out to the school to get more information.

Chris Nelson with Gronewold, Bell, Kyhn & Co. P.C. presented the city’s financial report regarding the audit his firm did over FY17. He went over all the city’s financial statements along with disclosures that are mandated by law. There were three deficiencies that were found and two of them have already been corrected. The audit went well and there are no concerns to report.

Motion was made by Grier to approve the consent agenda items, McMann seconded the motion. Motion passed with a unanimous vote.

Winegarden presented a written report for the recreational department. The buddy membership promotion will start later this week. Youth volleyball clinic, Romp’ n Raiders and March Madness 3 on 3 Youth Basketball tournament will be coming up. A discussion was had regarding the membership contract with local businesses and how it would work. The council ask that no more than twenty percent be given for a discount, but would like to see the discount be based on number of memberships per organization. Winegarden explained that this discount would only be applied towards a single membership. Sponsorship letters have been mailed out and the first park and recreation commission meeting was held. Registration for youth soccer, spring baseball and softball league for 8U and 12U is open. Grier made a motion to approve the recreational department’s report, Marshall seconded the motion. Motion passed with a unanimous vote.

Mackenzie Westcott would like to hold a basketball camp at the recreation center and Winegarden would like to split the cost and profit for this camp. The cost would be about eighty dollars per child but the eighty dollars would cover the registration, t-shirt and bag. The remaining profit after those expenses would be split between the recreational center and Westcott. Motion was made by Marshall to approve splitting the remaining profit with Mackenzie Westcott after all the expenses are paid for, Grier seconded the motion. Motion passed with a unanimous vote.

The council reviewed the proposed budget along with an increase to the contractual services for the recreational center software fee upgrade. Winegarden did cut the recreational budget by more than the council requested amount. An inquiry was made about the how the buddy membership affected the purchase of regular memberships.

Motion was made by McMann to approve Resolution 13-18: A Resolution approving the following transfer of Recreational fund to Boyd fund to pay for the light project, Grier seconded the motion. A roll call vote was taken: “Ayes”- Zalenski, Tornholm, Grier, McMann and Marshall and “Nays”- None. Motion passed with a unanimous vote.

Winegarden explained that the current software has to be upgraded to the cloud system due to their current software’s backup system is outdated and will no longer be supported. The council asked if she had looked at other software options for price comparisons. Due to the time constraints she had not looked into any other option, but will do so when this contract is up in three years. Motion was made by Grier to approve Resolution 14-18: A Resolution approving the order form for Daxko Spectrum at the Recreation Center, Marshall seconded the motion. A roll call vote was taken: “Ayes”- Marshall, McMann, Zalenski, Tornholm, and Grier and “Nays”- None. Motion passed with a unanimous vote.

Randall Schroder presented a written report for the library. There are some upcoming events/programs at the library that are friendly to all ages. The grant money the library received will be used to replace a couple of the public computers. Schroder plans to keep replacing public computers over the next few years to keep them up to date. Motion was made by Marshall to approve the library report, McMann seconded the motion. Motion passed with a unanimous vote.

The council reviewed the proposed budget from the library and asked about what the increase in allocation from the city was going towards. Schroder informed them that it was going towards the cost of inflation, building maintenance and employee raises.

A written report showing the police departments’ activity for the month of January was presented. The new car cameras should be in soon and will be installed. Motion was made by McMann to approve the police departments report, Tornholm seconded the motion. Motion passed with a unanimous vote.

Portwood presented a written report of updates and tasks completed for the public works department. MXUs and generator batteries have been changed out. Well 4 is back on line, the flatbed on the new truck is installed, steel grates were fixed on storm sewer intakes, park benches were rehabbed, multiple sewer lines were looked at and fixed, salt/sand was ordered and lift station on N Industrial was repaired. Portwood inquired about taking down trees that are in next fiscal year’s budget; the council advised him to get at least two more bids than they will discuss it. Motion was made by Marshall, seconded by Grier. Motion passed with a unanimous vote.

Granite REIT America, Inc. sent a request for the city to vacate a sliver of land approximately five feet by one hundred feet on the near southern boundary of 408 N Maplewood. Attorney Tindal reviewed the request with Portwood and there are no city utilities in that area and Tindal thought this was just a platting error. The council agreed to vacate the requested area if they either pay the cost of attorney, publication and recording expenses or if they agreed to also take ownership of North Maplewood road that runs between their two properties. Tindal will correspond with Granite REIT America, Inc. attorney to see how they would like to proceed with the two options the council proposed.

Motion was made by Tornholm to approve setting the public hearing for vacating a sliver of land approximately five feet by one hundred feet on the near southern boundary of 408 N Maplewood and North Maplewood road that runs between the two properties on February 26, 2018, at 7 p.m., McMann seconded the motion. Motion passed with a unanimous vote.

Osweiler contacted County Bank and Farmers Trust & Savings Bank regarding their rates for CD’s and savings accounts for city funds. Motion was made by Grier to set up a two year CD with County Bank for the funds received from the Historical Society for maintaining the development at the old school site, Marshall seconded the motion. Motion passed with a unanimous vote.

Motion was made by Grier to approve March 12, 2018, at 7 p.m. as the public hearing date for FY18 Budget Amendment#2; Marshall seconded the motion. Motion passed with a unanimous vote.

Motion was made by Marshall, seconded by McMann to adjourn the meeting at 8:54 p.m. Motion passed with a unanimous vote. The council will meet next for their regular scheduled council meeting February 26, 2018, following the public hearing at 7 p.m. in city hall.

Nicole Osweiler, City Clerk
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