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June 11, 2018
Williamsburg City Council Meeting Minutes

Mayor Sandersfeld called the meeting to order at 6:30 p.m. with the Pledge of Allegiance and noted council members Grier, McMann, Marshall, Zalenski and Tornholm were present. Also present was City Attorney Eric Tindal, Assistant Public Works Director Brian Portwood, Assistant Police Chief Justin Parsons, Recreational Director Nichole Winegarden, and City Clerk Nicole Osweiler.

McMann made a motion to approve the agenda, Marshall seconded the motion. Motion passed with a unanimous vote.

Osweiler did the second reading of Ordinance 21-18: An Ordinance Replacing City Code 92.02-Water Rates for Service.

Osweiler did the second reading of Ordinance 22-18: An Ordinance Replacing City Code 99.04, Paragraph 3- Sewer rates for Service.

Osweiler did the second reading of Ordinance 23-18: An Ordinance Replacing City Code 106.08- Collection Fees for Disposal of Solid Waste & Recycling.

The council inquired about certain bills on the expense report. Motion was made by Grier to approve the consent agenda items, Zalenski seconded the motion. Motion passed with a unanimous vote.

Mary Miller, Williamsburg Historical Society, presented information and picture on the two swing sets they would like to install by the pavilions at the old school site. The council inquired about the surface being used under/around them, color and number of swings per set. Zalenski discussed how any future equipment addition or replacement should be done with handicap accessibility taken into consideration. Miller also informed the council that picnic tables and benches have been installed/placed on the old school property. All of the council agreed to the two swing sets being placed on the old school property west of each shelter.

Winegarden submitted the written report for the recreational department with highlights on the air conditioning unit in meeting room B being installed this week, the A/C unit in each lobby is not working to its full capacity and needs replaced, she has started a new program called “Youth in Motion”, Repeat Performance “Skills and Drills” started at the beginning of June, baseball & softball games are in full swing, men’s slow pitch league has started, quarterback and receivers camp is a new program that is being assisted by Curt Ritchie and his football staff, membership drive for the aquatic center was a success, there approximately 120 kids participating in swim lessons and adult lap swim is being offered again. Motion was made by Marshall to approve the recreational department’s report for May, Grier seconded the motion. Motion passed with a unanimous vote.

Winegarden presented a quote to replace the A/C unit in the upstairs lobby area and one for the A/C unit in the downstairs lobby/office area for the Recreation Center. These quotes were obtained from Belland, Inc. since they were the lowest bid for the meeting room A/C replacement. She explained there are still funds in this year’s budget for the replacement of the units and the units are not working properly due to age. Motion was made by Grier to replace the two A/C units at the Recreation Center based off the previous lowest quote with Belland, Inc., Tornholm seconded the motion. Motion passed with a unanimous vote.

Motion was made by Grier to approve Resolution 53-18: A Resolution Hiring Seasonal Employees for the 2018 Season at the Aquatic Center, Marshall seconded the motion. A roll call vote was taken: “Ayes”- McMann, Zalenski, Tornholm, Marshall, & Grier and “Nays”-None. Motion passed with a unanimous vote.

Don Yoder requested council approval for the Tractorcade route that will pass through Williamsburg on 16th of June; they will be stopping at St Paul Methodist Church for lunch, than head east on West Street turning north for one block to West State Street than turning east to head out of town. Assistant Police Chief Parsons was asked if this worked with the department and if they would be able to assist with traffic control; Assistant Police Chief said the route worked fine and they are planning on assisting with traffic control since there will be extra staff on duty for another event. Motion was made by Marshall to approve the Tractorcade route for June 16th, Tornholm seconded the motion. Motion passed with a unanimous vote.

A written report showing the police departments’ activity for the month of May was presented. The department received a STEP grant to get a movable traffic sign to help with enforcement; the sign will be able to record data. TraCS software has been updated and the Hero’s on the Square went over very well. Some officers went to rescue task force training and Assistant Chief Parsons hopes to get all officers to take this training at some point. The evacuation at the mall went well when the gas line was hit last month. Motion was made by McMann to approve the police departments report, Tornholm seconded the motion. Motion passed with a unanimous vote.

Portwood presented the public work’s written report for the month of May. Repaired leak at hydrant on south west corner of Tanger Mall property; they are waiting to see the prints of the mall water lines before pursing anything with the valve to the main. Westrum Leak Detection was hired to help find leaks at Tanger and Casey’s. The stumps at West End pond have been removed and it has been sprayed for moss but they are struggling to contain it. The main on East Maple was extended and the hydrant was moved down the street. All crack sealing is done except for the storm intakes; this will be done once the flowable concrete is finished. Storm water project on Tracy Lane is done and Westwood is about done. Storm intakes on Bailey and Bedford are being repaired. An electrical station is being installed at Casey’s near the interstate. Motion was made by Marshall to approve the public work’s May report, Tornholm seconded the motion. Motion passed with a unanimous vote.

Randall Schroder presented a written report for the library. He has unable to attend due to him attending the Library Board meeting. Motion was made by McMann to approve the library report, Marshall seconded the motion. Motion passed with a unanimous vote.

Motion was made by Grier to approve Resolution 51-18: A Resolution approving the Wages and Salaries for City Employees for FY19, Zalenski seconded the motion. A roll call vote was taken: “Ayes”- Grier, Tornholm, Zalenski, Marshall & McMann and “Nays”- None. Motion passed with a unanimous vote.

Motion was made by McMann to approve Resolution 52-18: A Resolution approving Nutri-Ject Systems Inc. to Clean the WWTP, Grier seconded the motion. A roll call vote was taken: “Ayes”- Zalenski, Tornholm, Grier, Marshall & McMann and “Nays”- None. Motion passed with a unanimous vote.

Portwood explained that his budget allows for one of the trucks to be traded in an replaced and an additional truck to be purchased. The larger truck will be able to help with snow removal and prolong the replacement of one of the snow plow trucks. The trade-in value is not reflected in the price, but the cost of the box has not been obtained either. Motion was made by Grier to approve Resolution 54-18: A Resolution approving the purchase of a 2018 Ford F150 4x2 Regular Cab and 2019 Ford F550 4x4 Chassis Cab for the Williamsburg Public Works Department. A roll call vote was taken: “Ayes”- Zalenski, Tornholm, Grier, Marshall & McMann and “Nays”- None. Motion passed with a unanimous vote.

Attorney Tindal went over the drafted resolution for the seasonal transient merchant permit. The council reviewed it and had no concerns with it. Motion was made by Marshall to approve Resolution 55-18: A Resolution approving Fee and Terms for Seasonal Transient merchant, McMann seconded the motion. A roll call vote was taken: “Ayes”- Grier, Tornholm, Zalenski, McMann & Marshall and “Nays”- None. Motion passed with a unanimous vote.
Attorney Tindal and Osweiler discussed how the state has made a change to how water is taxed. Currently water is taxed six percent for the state and one percent for the local option; as of July 1st it will changed to water excise tax of six percent that will be applied to all utility accounts. Tindal recommended that the city adopt a resolution acknowledging the change, but not an ordinance since it is mandated. He will draft the resolution for the next council meeting.

A recommendation was made for the recreational commission to consider doing some fundraising to help with the expenses of the recreational center since it had to cut the budget. Marshall will bring this to the commission’s attention at the next meeting.

Motion was made by McMann, seconded by Marshall to adjourn the meeting at 7:26 p.m. Motion passed with a unanimous vote. The council will meet next for their regular scheduled council meeting June 25, 2018, at 6:30 p.m. in city hall.

Nicole Osweiler, City Clerk
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2 weeks ago

WILLIAMSBURG CITY COUNCIL MEETING AGENDA
Notice is hereby given that the Williamsburg City Council will meet in regular session on
Monday, June 11, 2018, at 6:30 p.m. at the Williamsburg City Hall, 210 W State St.

1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approve the Agenda
5. Second Reading of Ordinance 21-18: An Ordinance Replacing City Code 92.02-Water Rates for Service
6. Second Reading of Ordinance 22-18: An Ordinance Replacing City Code 99.04, Paragraph 3- Sewer rates for Service
7. Second Reading of Ordinance 23-18: An Ordinance Replacing City Code 106.08- Collection Fees for Disposal of Solid Waste & Recycling
8. Approve Consent Agenda Items – All items listed under the consent agenda will be acted on by one motion unless a request is made prior to the time of the Council’s vote.
a. Minutes from Council Meeting May 29, 2018;
b. Bills as presented for payment;
c. May Financial Reports;
d. Building Permit List;
e. Payroll Leave Report;
9. Approve Playground Equipment to be placed on Old School Lot by Williamsburg Historical Society
10. Recreational Report
11. Approve AC Unit to be Replaced at Recreational Center based off Previous Low Quote
12. Approve Resolution 53-18: A Resolution Approving Seasonal Employees for the Aquatic Center
13. Approve Tractorcade Route for June 16th
14. Police Report
15. Public Works Report
16. Library Report
17. Approve Resolution 51-18: A Resolution Approving the Wages and Salaries for City Employees for FY19
18. Approve Resolution 52-18: A Resolution Approving Nutri-Ject Systems Inc to Clean the WWTP
19. Approve Resolution 54-18: A Resolution approving the purchase of a 2018 Ford F150 4x2 Regular Cab and 2019 Ford F550 4x4 Chassis Cab for the Williamsburg Public Works Department
20. Approve Resolution 55-18: A Resolution Approving Fee and Terms for Seasonal Transient Merchant
21. Set Public Hearing for Ordinance 24-18: Adopting Water Excise Tax (WET) in place of State and Local Option Tax for Water Services
22. Public Address – Public opportunity to address the Council about any item not on the agenda.
23. Adjourn
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