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8 hours ago

December 11, 2018
Williamsburg Safety/OSHA, Insurance & Finance Committee Meeting Minutes

Mayor Sandersfeld called the committee session to order at 5:30 p.m. In attendance were Councilmembers Tornholm and Zalenski; Ray Garringer, Iowa County Supervisor; Dr. Garber, Williamsburg Community School Superintendent; and Mark Armstrong, Williamsburg Community School Board Member. City Clerk Nicole Osweiler was also present.

Mayor Sandersfeld and committee members thanked all those in attendance for taking the time to meet with them in regards to the proposed urban renewal area amendment. The committee and Osweiler explained why the need for the amendment, along with the projects they would like to undertake to improve the community’s infrastructure and utilities. Dr. Garber and Armstrong expressed how the school is in support for betterment to the community but still has to be conscious of how it will after the tax levy for the district. Questions were asked in regards to location of the additional area being placed in the plan, cost of each project and timeline, where the other two urban renewal areas are located and sunset dates, and existing debt the city has. The committee expressed the city would like to keep the asking TIF at a steady rate through out the projects, but can’t not promise this due to future council decisions and the future being unknown. The school board understood this and asked that communication be kept open between the two organizations; the committee agreed to this request.

Garringer expressed Iowa County Supervisor’s views this a necessity for the community to continue to grow and improve, which reflects positively on the county as a whole. Osweiler asked that any questions or comments be sent to her prior to the public hearing on January 10th to ensure they are addressed fully.

Motion was made by Tornholm, seconded by Zalenski to adjourn the meeting at 6:18 p.m. Motion passed with a unanimous vote.

Nicole Osweiler, City Clerk
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11 hours ago

December 10, 2018
Williamsburg Water, Sewer & Solid Waste Committee Meeting Minutes

Mayor Sandersfeld called the committee session to order at 5:30 p.m. and noted members Tornholm, council member, and Marshall, council member, were present. Matt Tapken, PWA; Chad Coburn, PWA; and Brian Portwood, public works director; arrived at 6:00 p.m. Nicole Osweiler, city clerk, was also in attendance.
The committee went over the revised draft RFP with Jennifer Fencl, ECICOG, and Fencel presented questions for clarification regarding wording and timeframes. Changes were in regards to definition of services to be bid on and how to enforce the contract. The committee all agree upon the changes and will present them to the council for approval at the meeting.

A sludge plan is mandated by the DNR for the city to have for the drying beds waste. Wildman presented land applying the waste onto fields when it works with the property owner(s). This plan needs to be reviewed yearly and approved by the council to be sent to the DNR if changes are made. The committee will recommend the council approve the presented plan and to have HR Green send it to the DNR.

Matt Wildman, HR Green, informed the council the pilot study will start in February with using the mobile trailer. A map was presented of where utility lines are needed for the trailer. The water produced will be discharged directly into the sanitary sewer. A discussion took place regarding how to secure temporary lines that will be laid above ground.

Wildman presented a map and drawing of the preliminary water treatment plant, along with how it will work with the existing facility. These images and discussion are only preliminary due to all expert contractors have not reviewed them. Questions were proposed from Tapken regarding the placement of equipment. These will be presented as they are updated.

Motion was made by Marshall, seconded by Tornholm to adjourn the meeting at 6:24 p.m. The next regular scheduled meeting for the committee will be set when updates are ready for discussion. Motion passed with a unanimous vote.

Nicole Osweiler, City Clerk
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2 days ago

December 7, 2018
Williamsburg Street, Light & Energy Committee Meeting Minutes

Mayor Sandersfeld called the Oak Street and Bridge project Prebid meeting to order at 3:00 p.m. Noted committee members Marshall, council member; Grier, council member; Brian Portwood, Public Works Director, were present. Nicole Osweiler, city clerk, was also in attendance. There were representatives from fourteen different engineer and design firms in attendance.

Council member Marshall and Mayor Sandersfeld went over the fast time frame the project needs to take place in. The history of the Oak Street, Old Man’s Creek Bridge on State and the purpose of the pond were discussed by all. Chatham and Elm Street were reviewed as part of the design phase but will be pending reconstruction due to the budget for the project. It was stressed to give options for rehabilitating and widening the bridge. Other utility companies in the area will be placing some of their services underground at that time, too. A sidewalk will need to installed along Oak Street to help keep the foot traffic off of the road. All firms were asked to give options for the project that would utilize the city’s dollar to it’s fullest.

The RFP was gone through with special attention given to citizen interaction through out the project. Making the phases of the project able to add or subtract work is also factor that needs to be considered.

Many firms asked questions regarding budget, traffic control for the area, right away use or land acquisition, how the road and pond work together, beautification factors for the park area and ideal timeframes when would like to be completed.

There were no firms wanting a walk through with the city staff. Further questions and comments can be sent to the clerk and will be forwarded to the proper parties for response.

Motion was made by Marshall, seconded by Grier to adjourn the meeting at 4:00 p.m. Motion passed with a unanimous vote.

Nicole Osweiler, City Clerk
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Williamsburg, Iowa 52361

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