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1 day ago

April 23, 2018
Williamsburg City Council Meeting Minutes

Mayor Sandersfeld called the meeting to order at 6:30 p.m. with the Pledge of Allegiance and noted council members Grier, McMann, Marshall, Zalenski and Tornholm were present. Also present was City Attorney Eric Tindal, Assistant Public Works Director Brian Portwood, and City Clerk Nicole Osweiler.

McMann made a motion to approve the agenda, Zalenski seconded the motion. Motion passed with a unanimous vote.

The council inquired about certain bills on the expense report. Motion was made by Grier to approve the consent agenda items, McMann seconded the motion. Motion passed with a unanimous vote.

Kent Widmer explained the Pam Widmer Fun Run & Walk on June 23rd. The council reviewed the information and route; Police Chief Garringer had no issues with the route. The council all agreed upon the event’s date, time and route.

Motion was made by McMann to approve Resolution 41-18: A Resolution Appointing Rob Gavin and Julie Carr to the Library Board, Marshall seconded the motion. A roll call vote was taken: “Ayes”- Grier, Zalenski, Marshall, Tornholm and McMann; and “Nays”- None. Motion passed with a unanimous vote.

Portwood went over the updated quote from Midland GIS Solutions for the equipment, software, training and website. The council agreed to all the listed items but would like him to see if the expense could be split between the two budget years. Portwood will look into the timeframe on this along with more details about the equipment and get back with the council.

Motion was made by Grier to approve Resolution 37-18: A Resolution Approving the Transfer of TIF Fund to Recreational Fund, Tornholm seconded the motion. A roll call vote was taken: “Ayes”- Zalenski, McMann, Grier, Tornholm and Marshall; and “Nays”- None. Motion passed with a unanimous vote.

Motion was made by Grier to approve Resolution 38-18: A Resolution Approving the Transfer of LOST Fund to General Fund and General Fund to Library Fund, McMann seconded the motion. A roll call vote was taken: “Ayes”- McMann, Marshall, Tornholm, Grier and Zalenski; and “Nays”- None. Motion passed with a unanimous vote.

Motion was made by McMann to approve Resolution 39-18: A Resolution Approving the Transfer of Funds to the Debt Service Fund for Bond Principal and Interest Payments, Zalenski seconded the motion. A roll call vote was taken: “Ayes”- Grier, Tornholm, McMann, Marshall and Zalenski; and “Nays”- None. Motion passed with a unanimous vote.

Motion was made by Tornholm to approve Resolution 40-18: A Resolution Approving the Contractor to Chip Seal Sunset Street, Marshall seconded the motion. A roll call vote was taken: “Ayes”- Zalenski, Tornholm, Marshall, Grier and McMann; and “Nays”- None. Motion passed with a unanimous vote. The council voted to use L.L. Pelling as the vendor due to them being the lowest bid.

Portwood presented the revised 2017 CCR Report. There was an error in the chlorine compliance number. Marshall inquired about the lead compliance and having one sample exceeded AL. Motion was made by McMann to approve the revised 2017 CCR Report, Grier seconded the motion. Motion passed with a unanimous vote.

Portwood presented the revised Public Water Supply Bacterial Sampling Plan. The plan was revised with new testing locations due to residents not wanting their property being a sampling point any longer. Motion was made by Marshall to approve the revised Public Water Supply Bacterial Sampling Plan, Grier seconded the motion. Motion passed with a unanimous vote.
Portwood presented two different bids to do crack sealing on multiple streets in town, along with the price of what it would cost to rent the equipment to have public works do the work. The council reviewed all the bids and inquired about what other projects were being undertaken at this time to determine if renting was a viable option. Portwood was asked to look at the two bids in more detail and talk with each contractor to ensure the work gets done in this budget year. He will present this information to the council after he obtains it.

Attorney Tindal presented the drafted fireworks ordinance and explained why he put certain wording in. The council asked for the dates and times for fireworks to be set off be restricted more. A resident inquired about if fireworks were allowed to be set off on any other property than private; Tindal explained that fireworks are only allowed to be set off on a person’s personal property or a property they have permission to use, not on public property unless permission is granted. Motion was made by Grier to set the public hearing for the fireworks ordinance for April 14th at 6:30 p.m. in city hall, McMann seconded the motion. Motion passed with a unanimous vote.

Tornholm explained the history of how the city and chamber started sharing a website along with how it is hosted and maintained. To date the hosting site has not been the easiest to utilize or maintain. The chamber has approved to switch hosting sites and for Tornholm to maintain and update the site. The council, except for Tornholm, and mayor discussed the current website along with how making this change would affect the city. Tindal explained that this would not be a conflict of interest according to the city code due to the amount of compensation and bidding regulations for the service. Motion was made by Marshall to approve Tornholm to facilitate the website, change hosting site and renew the domain; McMann seconded the motion. A roll call vote was taken: “Ayes”- Grier, Marshall, McMann, and Zalenski; “Nays”- None; and “Abstain”- Tornholm. Motion passed with a majority vote. Tornholm abstained due to a conflict of interest.

Tornholm attended the broadband submit after the presentation at the council meeting last month. The council discussed how broadband would help with economic development but is unsure of the communities support for the city to have another utility and provider for this type of service. A pre-feasibility study is recommended, but the council does not want to fund this study until community support is obtained. It was agreed to have Tornholm and Marshall start an informal committee to gauge the community’s interest and to get them involved before any more action is taken on this topic.

Osweiler asked the council how they would like to proceed with the franchise fee since the information about how it would affect the school system was released. The council agreed that the city needs to find a way to generate more revenue with the property tax reform the state has put into place. The council advised Osweiler to move forward with implementing the franchise fee. A new agreement and ordinance will have to be passed at a later council meeting.

Motion was made by McMann to set the second council meeting date in May for May 29th due to the holiday on the 28th of May, Grier seconded the motion. Motion passed with a unanimous vote.

Colleen Shaull explained she is having back-up in her basement and believes it is from the booster pump the city installed many years ago. Public works will go look at the booster pump and review the situation with her.

Motion was made by Grier, seconded by Marshall to adjourn the meeting at 7:34 p.m. Motion passed with a unanimous vote. The council will meet next for their regular scheduled council meeting May 14, 2018, at 6:30 p.m. in city hall.

Nicole Osweiler, City Clerk
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2 days ago

April 23, 2018
Williamsburg Water, Sewer & Solid Waste Committee Meeting Minutes

Mayor Sandersfeld called the committee session to order at 5:30 p.m. and noted members Rod Joseph, public works; Brian Portwood, Assistant Public Works Director; Marshall, council member; and Tornholm, council member; were present. Matt Wildman, HR Green, and Nicole Osweiler, city clerk, were also in attendance. Matt Tapken, PWA, was unable to attend.
The visits to the Tama water plant were canceled due to weather and an unforeseen circumstance. Wildman looked into regulations concerning the amount of gas chlorine can be stored in our current facility compared to the amount that would be needed to operate and have on hand. The city’s current facility is too small to house all the gas chlorine needed; therefore, the city would have to expand the plant for this option. With the required plant expansion, two other options of for bettering the city’s water become available. The City of Palo currently has one of the alternative systems, no ammonia, in place and a trip to view this system was recommended and will be set prior to the next council meeting. The no ammonia system would remove majority of the ammonia in the water and lower the nitrite level along with cost less for chlorine. The other alternative is an RO system, which would take out everything extra from the water and allow the city to put what they would like back in it. The long term expense of the break point chlorination and RO system outweighs the no ammonia option. The no ammonia and RO system up front expense outweighs the breakpoint chlorination. A rate and financial study will have to be done in order to figure out which option would be the most economical for the city and provide the best water. This will be discussed more at the next meeting once the Palo plant has been visited.

Tornholm and Marshall presented the water rate increases. Osweiler will draft the rate increase into an ordinance and present it at the next council meeting for review.

Motion was made by Tornholm, seconded by Marshall to adjourn the meeting at 6:27 p.m. The next regular scheduled meeting for the committee will be May 14, 2018, at 5:30 p.m. in city hall with HR Green. Motion passed with a unanimous vote.

Nicole Osweiler, City Clerk
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3 days ago

HELP WANTED
City of Williamsburg - Seasonal Summer Employment

The City of Williamsburg Public Works Department is looking for seasonal summer help. Applicant must be at least 18 years old and hold a valid driver’s license. Must be able to lift 50 pounds and operate commercial lawn mowing equipment. Work schedule is dependent on weather conditions and hourly wage will be dependent upon experience. Applications are available at City Hall, 210 W State St. Position remains open until filled. The City of Williamsburg is an equal opportunity employer. The law prohibits discrimination in hiring due to age, race, color, creed, sex, national origin, religion, disability, or veteran’s status.
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City of Williamsburg Contact

City Hall:
210 W State St, PO Box 596
Williamsburg, Iowa 52361

Phone: (319) 668-1133
Fax: (319) 668-9108

Williamsburg Chamber Contact

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Williamsburg, Iowa 52361

Phone: (319)668-1500
Email: wburgchamber@gmail.com