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2 days ago

WILLIAMSBURG CITY COUNCIL MEETING AGENDA
Notice is hereby given the Williamsburg City Council will meet for a community meeting/open house on Monday, November 18, 2019, at 5:00 p.m. at the Williamsburg Fire Station, 102 Fire Ridge Dr.

1. Call to Order
2. Roll Call
3. Approve the Agenda
4. Presentation on Oak Street Reconstruction Project- Snyder and Associates
5. Review of the design documents
6. Questions and Answers with Snyder and Associates
7. Public Address – Public opportunity to address the Council and Snyder & Associates about any item not on the agenda.
8. Adjourn
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3 days ago

November 12, 2019
Williamsburg City Council Meeting Minutes

Mayor Sandersfeld called the meeting to order at 6:35 p.m. with the Pledge of Allegiance and noted council members Marshall, Zalenski and Tornholm were present. Also, present was Police Chief Ray Garringer, Public Works Director Brian Portwood, City Attorney Eric Tindal and City Clerk Nicole Osweiler. Council Member Grier arrived after roll call was taken. Council Member McMann was unable to attend.

Mayor Sandersfeld called the public hearing to order for FY20 budget amendment #1. There was no one present and no comments were submitted prior to the meeting. Tornholm made a motion to close the public hearing, Zalenski seconded the motion. Motion passed with a unanimous vote. Public hearing closed at 6:36 p.m.

Mayor Sandersfeld called the regular meeting back to order immediately following the public hearing.

Tornholm made a motion to approve the agenda with tabling Resolution 102-19 approval, Marshall seconded the motion. Motion passed with a unanimous vote.

Motion was made by Marshall to approve the listed consent agenda items; Zalenski seconded the motion. Motion passed with a unanimous vote.

Motion was made by Marshall to approve Resolution 104-19: Approving the application of Williamsburg Manufacturing for the purpose of receiving benefits under 2017 Iowa Code Sections 15.326-15.336 the high-quality jobs program, Tornholm seconded the motion. A roll call vote was taken: “Ayes”- Zalenski, Tornholm and Marshall; “Nays”- None; & “Absent”- McMann & Grier. Motion passed with a unanimous vote.

John Donahue Jr approached the council about serving beer and alcohol at the Williamsburg Recreation Center for the 2020 Pheasants Forever banquet, if they choose to utilize the facility. He has spoken with 212 Sports Academy LLC and they have no issue with the request. He would obtain a separate permit for the event and insurance; along with follow all other state regulations. The council had no issues with Donahue’s request and gave him permission to pursue obtaining a new license and insurance for the event.

Tindal explained there is no easy way to adjust the city design standards to cover every situation and most communities adopt SUDAS design and specifications manual and then make adjustments as needed. The council had a discussion about how the new specifications differed from the current and if it would fit the city. Tindal was directed to draft a notice for public hearing to adopt an ordinance to replace the current city design standards with SUDAS design and specifications manual.

Portwood presented the October public works report. Leaf and brush pick-up started last week and will end this week. Volunteers from the school helped clean-up the parks by removing leaves and brush. The plow equipment and brine system are in place. Winterization of the parks and concession has been completed. All the water samples have been taken for 2019. Playground equipment at park has been started with the help from the Chamber and should be finished by the end of the month. Fabric and rock were placed under the solar panels. New rubber scrapers were put on the skimmers at the sewer plant and Nutri Jet pumped all the sludge. Pumps were pulled at North Street lift station due to rags plugging them. He has started looking into a hoop building to store the salt and sand in; along with ways to save money in the snow removal budget. A discussion took place on where the city equipment will be stored if/when the old fire station is sold. Motion was made by Marshall to approve public work’s October report presented by Portwood; Grier seconded the motion. Motion passed with a unanimous vote.

Police Chief Garringer submitted the following report for the October police department. There were some car burglaries in parts of the city, but the suspect was caught the next morning. Motion was made by Grier to approve the October police departments report, Zalenski seconded the motion. Motion passed with a unanimous vote.

No parking on the inside of Country Club Road and West side of Circle Drive was proposed due to concerns from emergency responses departments unable to get their larger vehicles through with cars parked on both sides of the street. These sides were chosen due to the mail boxes being on those sides of the streets. Tindal will draft a public hearing notice for the proposed change.

Motion was made by Marshall to approve Resolution 105-19: FY20 Budget Amendment #1, Zalenski seconded the motion. A roll call vote was taken: “Ayes”- Tornholm, Marshall, Grier and Zalenski; “Nays”- None; & “Absent”- McMann. Motion passed with a unanimous vote.

Motion was made by Tornholm to approve Resolution 106-19: Updating Employee Handbook; Grier seconded the motion. A roll call vote was taken: “Ayes”- Marshall Grier, Zalenski and Tornholm,; “Nays”- None; & “Absent”- McMann. Motion passed with a unanimous vote.

Motion was made by Grier to approve Resolution 107-19: Resolution to fix a date for a public hearing on proposal to enter into a Sewer Revenue Loan and Disbursement Agreement and to borrow money thereunder in a principal amount not to exceed $1,134,700; Tornholm seconded the motion. A roll call vote was taken: “Ayes”- Marshall, Zalenski, Grier and Tornholm, and; “Nays”- None; & “Absent”-McMann. Motion passed with a unanimous vote.

Motion was made by Grier to approve Resolution 108-19: Transfer Equipment Funds to Library Funds for Server; Marshall seconded the motion. A roll call vote was taken: “Ayes”- Tornholm, Zalenski, Grier and Marshall; “Nays”- None; “Absent”- McMann. Motion passed with a unanimous vote.

The council reviewed the 2020 health care and dental renewal plans. Both renewal plans decreased in price due to the number of claims from the previous year. Motion was made by Grier to approve the 2020 health care and dental renewal plans; Marshall seconded the motion. Motion passed with a unanimous vote.

Motion was made by Grier to approve Resolution 109-19: A Resolution Hiring Mark Steckly as a Seasonal Winter Employee in the Public Works Department; Marshall seconded the motion. A roll call vote was taken: “Ayes”- Tornholm, Zalenski, Marshall and Grier; “Nays”- None; & “Absent”- McMann. Motion passed with a unanimous vote.

Motion was made by Grier, seconded by Marshall to adjourn the meeting at 7:35 p.m. Motion passed with a unanimous vote. The council will meet next for their regular scheduled council meeting on November 25, 2019, at 6:30 p.m. in Williamsburg City Hall.

Nicole Osweiler, City Clerk
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3 days ago

November 12, 2019
Williamsburg Safety/OSHA, Insurance & Finance Committee Meeting Minutes

Mayor Sandersfeld called the committee session to order at 6:00 p.m. In attendance were Council members Tornholm and Zalenski; Dr. Chad Garber, Williamsburg Community School District; Ray Garringer, Iowa County Board of Supervisor; and City Clerk Nicole Osweiler were also present.

The meeting was held to discuss amending the city’s urban renewal plan; all parties affect by the change were sent letters inviting them to the meeting. Osweiler and Mayor Sandersfeld explained the city will be adding a new urban renewal area starting at 130 West Evans and incorporating all of the city limits to the north and west. Garber inquired about how the city will utilize the TIF from the new urban renewal area and what kind of development they hope to attract. The city’s plans to use the TIF as an incentive to bring development to the area through property tax rebate. Any type of development would be considered but ideally development that would complement the existing industries in that area. Currently the city is working on an agreement with The Gathering Barn for a property tax rebate for fifty percent of the city’s taxes for fifteen years not to exceed $187,200. Dr. Garber informed the committee the Williamsburg Community School had no objections to the amendment. Supervisor Garringer said the Iowa County Board of Supervisors had no objections to amendment.

Motion was made by Tornholm, seconded by Zalenski to adjourn the meeting at 6:16 p.m. Motion passed with a unanimous vote.

Nicole Osweiler, City Clerk
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