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1 week ago

October 8, 2018
Williamsburg City Council Meeting Minutes

Mayor Sandersfeld called the meeting to order at 6:30 p.m. with the Pledge of Allegiance and noted council members McMann, Grier, Marshall, Tornholm and Zalenski were present. Also present was Police Chief Ray Garringer, Public Works Director Brian Portwood, Recreation Director Nichole Winegarden and City Clerk Nicole Osweiler.

McMann made a motion to approve the agenda, Zalenski seconded the motion. Motion passed with a unanimous vote.

Mayor Sandersfeld called the public hearing to order for Ordinance 24-18 at 6:30 p.m. There was no one present and no written or verbal comments were submitted prior to the meeting. Motion was made by McMann to close the public hearing, Marshall seconded the motion. Motion passed with a unanimous vote. Public hearing closed at 6:31 p.m.

Mayor Sandersfeld called the regular meeting back to order immediately following the public hearing.

Motion was made by Marshall to approve Ordinance 24-18: An Ordinance Repealing Ordinance 516 of the City of Williamsburg and Replacing with Electric Franchise- T.I.P. Rural Electric Cooperative, Tornholm seconded the motion. Motion passed with a unanimous vote.

Motion was made by Marshall to approve suspending the second and third reading of Ordinance 24-18, McMann seconded the motion. Motion passed with a unanimous vote.

Mayor Sandersfeld called the public hearing to order for Ordinance 25-18 at 6:32 p.m. There was no one present and no written or verbal comments were submitted prior to the meeting. Motion was made by McMann to close the public hearing, Tornholm seconded the motion. Motion passed with a unanimous vote. Public hearing closed at 6:33 p.m.

Mayor Sandersfeld called the regular meeting back to order immediately following the public hearing.

Motion was made by Tornholm to approve Ordinance 25-18: An Ordinance Repealing Ordinance 517 of the City of Williamsburg and Replacing with Natural Gas Franchise- Interstate Power And Light Company, McMann seconded the motion. Motion passed with a unanimous vote.

Motion was made by Tornholm to approve suspending the second and third reading of Ordinance 25-18, Grier seconded the motion. Motion passed with a unanimous vote.

Mayor Sandersfeld called the public hearing to order for Ordinance 26-18 at 6:33 p.m. There was no one present and no written or verbal comments were submitted prior to the meeting. Motion was made by McMann to close the public hearing, Grier seconded the motion. Motion passed with a unanimous vote. Public hearing closed at 6:34 p.m.

Mayor Sandersfeld called the regular meeting back to order immediately following the public hearing.

Motion was made by Marshall to approve Ordinance 26-18: An Ordinance Repealing Ordinance 516 of the City of Williamsburg and Replacing with Electric Franchise- Interstate Power And Light Company, Tornholm seconded the motion. Motion passed with a unanimous vote.

Motion was made by Grier to approve suspending the second and third reading of Ordinance 26-18, McMann seconded the motion. Motion passed with a unanimous vote.

Mayor Sandersfeld called the public hearing to order for Ordinance 27-18 at 6:34 p.m. There was no one present and no written or verbal comments were submitted prior to the meeting. Motion was made by Marshall to close the public hearing, Zalenski seconded the motion. Motion passed with a unanimous vote. Public hearing closed at 6:35 p.m.

Mayor Sandersfeld called the regular meeting back to order immediately following the public hearing.

Motion was made by McMann to approve Ordinance 27-18: An Ordinance Amending Section 168.10(15), Grier seconded the motion. Motion passed with a unanimous vote.

Motion was made by Marshall to approve suspending the second and third reading of Ordinance 27-18, Tornholm seconded the motion. Motion passed with a unanimous vote.

Motion was made by McMann to approve the listed consent agenda items, Grier seconded the motion. Motion passed with a unanimous vote.

Ron Garringer addressed the council about adding side by sides and ATV’s to the city’s golf cart ordinance since other communities allow them and many residents own them. Chief Ray Garringer’s only concern was them being used on Highland other than to cross over. The council also had some concerns regarding the noise of them being a nuisance and how they should be regulated. City attorney Eric Tindal recommended that the ordinance be drafted as a separate section to the city code and that UTV’s and ATV’s have different regulations due to the way are manufactured and features each has. The council and Chief Garringer all agreed to have Tindal draft an ordinance for review and Chief Garringer will help collect information from other communities to assist.

Keith Dietrich presented a letter requesting that the median on Willis near the Roger’s intersection not be completely removed, but only 13 feet to assist with the 121 Willis Blvd’s driveway circumstances. The letter had signatures from property owner’s that reside in the North Ridge Estates supporting this request. The council did ask for their input about removing the median on Willis Blvd near the Highland intersection due to the issues it causes with larger trucks turning and snow removal; this median has been shortened in previous years to try and fix the turning concerns. The residents did not have an issue with this idea, but did inquire if more lines would be painted to help direct traffic; the council did confirm that lines would be painted. Portwood was directed to get quotes for the shortening and removal.

Donna Brooks was hired by the city to do grant research and presented the information to the council. She keyed on trails, bridges, playground equipment, arts/cultural developments and a few other topics. Timelines of when the grants become available along with what other requirements are needed was discussed in some depth and was determined the city would not be able to make any of the deadlines for this year. The council and department heads will be in contact with her once a project(s) have been determined to discuss what is needed to apply for grants.

Kristie Wetjen, Williamsburg Chamber of Commerce, went over the survey results and what the branding could do for the community along with the revised timeline. Motion was made by Grier to approve Resolution 73-18: Approving the agreement with de Novo for the city branding, Marshall seconded the motion. A roll call vote was taken: “Ayes”- Tornholm, Marshall, McMann, Zalenski & Grier; and “Nays”-None. Motion passed with a unanimous vote.

Winegarden submitted the written report for the recreational department. Recreation Center has started the women’s volleyball league on Wednesday nights and youth-in motion on early out Wednesdays. The youth volleyball league will be ending this month; while the youth basketball camp, 5th & 6th grade 3-on-3 league, Romp’n Raiders and SnowBird Trek will be starting this month. Team registration for the men’s volleyball league is now being accepted. Iowa County 4-H event will be held on October 27th there. Winegarden went over the proposal to start the winter hours in January instead of late October due to the previous year’s attendance records and trying to make proper budget cuts. The council all agreed to this proposal. General recreation’s flag football season will send on October 13th and fall softball will end October 8th. Windstream met with Mayor Sandersfeld and Winegarden about possibly getting fiber to all of the recreation facilities for a reduce expense to the city. There are still details that need to be worked on and information presented to the council. Motion was made by Grier to approve the recreational department’s report for September, McMann seconded the motion. Motion passed with a unanimous vote.

Motion was made by Grier to approve Resolution 89-18: Approving Club Automation and Pathfinder the ability to auto withdraw fees from City’s bank account for recreation center contract credit card services, Marshall seconded the motion. A roll call vote was taken: “Ayes”- Tornholm, Zalenski, McMann, Tornholm & Grier; and “Nays”-none. Motion passed with a unanimous vote.

Motion was made by Grier to approve Resolution 90-18: Approve transfer from the TIF fund to Recreation fund for FY19, Marshall seconded the motion. A roll call vote was taken: “Ayes”-McMann, Marshall, Zalenski, Grier & Tornholm; and “Nays”-none. Motion passed with a unanimous vote.
Motion was made by Marshall to approve Resolution 91-18: Approve transfer from LOST fund to Library fund FY19, Grier seconded the motion. A roll call vote was taken: “Ayes”- Grier, Zalenski, Tornholm, Marshall & McMann; and “Nays”-none. Motion passed with a unanimous vote.
Motion was made by McMann to approve Resolution 92-18: Approve purchase of valve exerciser from Schimberg Co (low bid); Grier seconded the motion. A roll call vote was taken: “Ayes”- McMann, Marshall, Tornholm, Grier & Zalenski; and “Nays”- none. Motion passed with a unanimous vote.

Chief Garringer went over the specifications for the new laptop that was quoted. Motion was made by Grier to approve Resolution 93-18: Approving to purchase a laptop from CDW Government Inc & Access (low bid) to replace the city clerk’s computer; Zalenski seconded the motion. A roll call vote was taken: “Ayes”- Zalenski, Tornholm, Marshall, McMann & Grier; and “Nays”- none. Motion passed with a unanimous vote.

Portwood presented the public work’s written report for the month of September. They have continued to mow, seeding on Westwood has been completed and flushing hydrants has started along with fall pick-up. There was some storm damage from the high winds that was addressed and the lead an copper samples have been completed. High service pump #3 is being repaired and has been turned into insurance. Leaves will be moved to south side of brush pile and brush pile will be burnt by main lift. All of the generators fluids have been checked and the curb stops along North Street have been located/marked for the fiber bore. The south water tower is about completed but the north water tower will not be maintained until spring due to weather. Portwood met with HR Green regarding the pilot study for the new water system. There was a sink hole on Oak Street near the Madison intersection that is being worked on. The council inquired about a start date for the patch work on Welsh, but Portwood did not have one yet. Motion was made by Marshall to approve the public work’s September report, McMann seconded the motion. Motion passed with a unanimous vote.
Portwood informed the council he met with VJ Engineering to review the sites where the sod did not take. VJ Engineering said the project was done to spec, but the spec had seeding in it not sod. They are willing to discuss how to try and make it right with the city. Portwood was directed to get the quote from an outside source on what it would take to correct the areas and then the council will take action based on that information.
Tindal went over how the state does not have any specifications about who is responsible for street lights in developments and the city subdivision code does not specifically address this either. The council reviewed the resolution to see where the proposed street lights are to be located to see if they need three or four. The council asked Tindal to draft a revision to the subdivision standards to include the street lights for future development. Portwood will review the street light locations with other source and discuss this at the next council meeting. Resolution 84-18: Approving the installation of street lights in Northridge was tabled.
Mayor Sandersfeld addressed how Oak Street is in great need of replacement and this could possibly be done prior to the water plant project. There are still some factors that needs to be determined, but the project would have to start fairly soon if the city would like to undertake it. The street, lights and sidewalk committee will meet at 5:30 p.m. on October 22nd to start the discussion of the project.
Osweiler asked for a public hearing be set for a meeting in November to address new project expenses and equipment/vehicle purchases. Motion was made by Grier to set the FY19 budget amendment for November 12th at 6:30 p.m., McMann seconded the motion. Motion passed with a unanimous vote.
Motion was made by Grier, seconded by Marshall to adjourn the meeting at 8:13 p.m. Motion passed with a unanimous vote. The council will meet next for their regular scheduled council meeting October 22, 2018, at 6:30 p.m. in Williamsburg City Hall.

Nicole Osweiler, City Clerk
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1 week ago

October 8, 2018
Williamsburg Water, Sewer & Solid Waste Committee Meeting Minutes

Mayor Sandersfeld called the committee session to order at 5:30 p.m. and noted members Chad Coburn, PWA; Matt Tapken, PWA; Brian Portwood, Public Works Director; Tornholm, council member; and Marshall, council member were present. Rod Joseph, Public Works, and Nicole Osweiler, city clerk, were also in attendance.
The previous lead and copper test sites were reviewed and revised due to change in infrastructure on the property’s water system. There were two sites that exceeded the copper levels and those tests have been retaken; Portwood is following corrective actions directed by the DNR. The lead and copper will be regulated better with the new water system.

Portwood has met with the property owner where they would like to apply the sludge to; and provided them with the analysis of the material for them to review and determine if the city may use their property. When the sludge may be applied will be determined by the weather and when the applicator is able to do the work.

The current water building is not large enough to host the pilot study for the new water system; therefore, a portable structure will either have to be built or rented. HR Green and Portwood have been communicating on what is the best avenue for this since the new system will require the existing building to be expanded. The pilot study will not be run through the current system, but will be directly discharged to the waste water plant.

Matt Tapken informed the committee the north water tower has been completed expect for the outside lettering and painting under the bowl. The inside of the tower is still drained due to the curing process taking longer because of the weather. He recommended to the committee to hold off doing the south water tower until the spring because of the weather changing, which makes the process take longer. He also addressed the idea of putting a logo on one or both towers to help draw people’s attention to the community. The committee asked him to put a hold on letting the north water tower until they can explore this option more.

The committee discussed the sink hole at the intersection of Oak and Madison Street regarding where the water is draining to along with what caused the hole. The idea of doing smoke testing or televising the sanitary sewer lines was discussed and should be considered with the waste water project.

Galen Stratton, Williamsburg Manufacturing, introduced himself to the committee and explained he attended to get more information about the water and waste water projects. The projects will affect Williamsburg Manufacturing due to their location, discharging into the waste water plant and water needed to process their materials. He asked that he be kept informed more of the details and timeline so the organization may make the proper preparations and work with the city better. Portwood and Osweiler will work on communicating with him more.

Motion was made by Marshall, seconded by Tornholm to adjourn the meeting at 6:10 p.m. The next regular scheduled meeting for the committee will be set when updates are ready for discussion. Motion passed with a unanimous vote.

Nicole Osweiler, City Clerk
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2 weeks ago

WILLIAMSBURG CITY COUNCIL MEETING AGENDA
Notice is hereby given that the Williamsburg City Council will meet in regular session on
Monday, October 8, 2018, at 6:30 p.m. at the
Williamsburg City Hall, 210 W State St.

1. Call to Order
2. Pledge of Allegiance
3. Roll Call
4. Approve the Agenda
5. Public Hearing for Ordinance 24-18
6. Approve Ordinance 24-18: An Ordinance Repealing Ordinance 516 of the City of Williamsburg and Replacing with Electric Franchise- T.I.P. Rural Electric Cooperative
7. Suspend the rules for second and third reading of Ordinance 24-18
8. Public Hearing for Ordinance 25-18
9. Approve Ordinance 25-18: An Ordinance Repealing Ordinance 517 of the City of Williamsburg and Replacing with Natural Gas Franchise- Interstate Power And Light Company
10. Suspend the rules for second and third reading of Ordinance 25-18
11. Public Hearing for Ordinance 26-18
12. Approve Ordinance 26-18: An Ordinance Repealing Ordinance 516 of the City of Williamsburg and Replacing with Electric Franchise- Interstate Power And Light Company
13. Suspend the rules for second and third reading of Ordinance 26-18
14. Public Hearing for Ordinance 27-18
15. Approve Ordinance 27-18: An Ordinance Amending Section 168.10(15)
16. Suspend the rules for second and third reading of Ordinance 27-18
17. Approve Consent Agenda Items – All items listed under the consent agenda will be acted on by one motion unless a request is made prior to the time of the Council’s vote.
a. Minutes from Council Meeting September 24, 2018; Minutes from Communications Cmte Meeting September 24, 2018; Minutes from Park & Rec Cmte Meeting September 24, 208;
b. Bills as presented for payment;
c. September Financial Report;
d. Water Loss Report 3rd Quarter;
e. Building Permits;
f. Employee Leave Report;
g. Casey’s License #2528 - adding a full wine license
18. Ron Garringer
19. Keith Dietrich
20. Donna Brooks- Grant Research Update
21. Approve Resolution 73-18: Approving the Agreement with de Novo for City Branding
22. Recreational Department Report
23. Approve Resolution 89-18: Approving Club Automation and Pathfinder the Ability to Auto Withdraw Fees from City’s Bank Account for Recreation Center Contract Credit Card Service
24. Approve Resolution 90-18: Approve Transfer from TIF Funds to Recreation Funds for FY19
25. Approve Resolution 91-18: Approve Transfer from LOST Fund to Library Fund for FY19
26. Approve Resolution 92-18: Approve Purchase of Valve Exerciser
27. Approve Resolution 93-18: Approve to Purchase a Laptop to Replace City Clerk’s Computer
28. Public Works Department Report
29. Discuss Acceptance of Circle Terrace Project as being Finalized
30. Approve Resolution 84-18: Approving the Installation of Street Lights in Northridge
31. Discussion of Oak Street Project
32. Set Public Hearing for FY19 Budget Amendment
33. Public Address – Public opportunity to address the Council about any item not on the agenda.
34. Adjourn
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City of Williamsburg Contact

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Williamsburg, Iowa 52361

Phone: (319) 668-1133
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Williamsburg, Iowa 52361

Phone: (319)668-1500
Email: wburgchamber@gmail.com