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February 11, 2019
Williamsburg City Council Meeting Minutes

Mayor Sandersfeld called the meeting to order at 6:30 p.m. with the Pledge of Allegiance and noted council members McMann, Grier, Zalenski, Marshall and Tornholm were present. Also, present was Public Works Director Brian Portwood, Recreation Director Nichole Winegarden, City Attorney Eric Tindal and City Clerk Nicole Osweiler.

McMann made a motion to approve the agenda, Zalenski seconded the motion. Motion passed with a unanimous vote.

Motion was made by Grier to approve the listed consent agenda items, McMann seconded the motion. Motion passed with a unanimous vote.

Winegarden submitted the January written report for the recreational department. The Buddy Membership promotion will be run from February 14th thru February 28th. Winter session of Romp n’ Raiders will start February 19th on Tuesday evenings. March Madness 3 on 3 youth basketball tournament will be on March 2nd. Registration for the youth soccer league is open. The third year of spring travel baseball and softball 10U thru 12U league will start April 1st. Questions were asked in regards to how to handle renting/leasing out the recreation concession stand with who is responsible for the restrooms, garbage removal and advertising. Winegarden will draft an ad for the concession stand rental/lease for the council to review prior to publishing. She has been looking into the pool manager position in regards to the job description and many communities have a pool manager and supervisor. This allows for one management personnel to be there at all times. Public Works Director Portwood and herself will get together to define Sinn’s job description due to it being a new position. She will be in contact with the University of Iowa and Iowa Parks and Recreation Association in regards to internship opportunities. Motion was made by Marshall to approve the recreational department’s report for January, McMann seconded the motion. Motion passed with a unanimous vote.

Portwood presented the public work’s January written report. They have been doing a lot of snow removal and applying salt and sand to the streets. He is looking into a salt/sand building along with fixing the current brine system on truck. GIS training is completed and entering points into the system has started. Well 6 is running a timer to prevent freezing and there has been some emergency shut offs at residential properties due to freezing. The water plant pilot study is being worked on and will start February 25th. There was some miscommunication in regards to the transformer needed for the pilot study but the current one has been returned and new one ordered. Repairs have been made to meters not reading and they are investigating meters that are reading high. Motion was made by Tornholm to approve the public work’s January report, McMann seconded the motion. Motion passed with a unanimous vote.

Resolution 07-19: Approving contractor to install subdrain at 103 Bedford Rd was tabled due to not all bids were received.

Grier and Marshall went over the submitted RFP’s and how the committee decided upon their recommendations; along with why they split up the projects. Motion was made by Grier to approve Snyder and Associates for the Oak Street project and MMS/IIW for the State Street bridge project, McMann seconded the motion. Motion passed with a unanimous vote. Osweiler will contract the firms to get the final agreements for review. Approval of agreements will be at one of the upcoming council meetings.

Resolution 14-19: Approving Contractor to Remove Tree at 502 North Street was tabled due to not all bids were received.

Motion was made by Marshall to approve Resolution 15-19: Restrictions on Garbage being Bagged, Zalenski seconded the motion. A roll call vote was taken: “Ayes”- Tornholm, Grier, Zalenski, Marshall and McMann; and “Nays”- none. Motion passed with a unanimous vote.

Osweiler did the third reading of Ordinance 33-19: Increase to Mayor Compensation. The ordinance will be published in the next issue of the Williamsburg JT and will not take effect until January 1, 2020.

Osweiler presented the drafted revised employee handbook with the revisions pertaining to the health insurance eligibility and other insurance coverage. The council made a few changes to the wording and asked for it to be on the next agenda for approval. The revised draft will be sent to all employees for comments prior to the council meeting on February 25th.

Motion was made by Grier to set the public hearing for the FY20 Budget for March 11, 2019, at 6:30 p.m.; Zalenski seconded the motion. Motion passed with a unanimous vote.

Osweiler inquired about changing AFLAC deductions to post tax instead of pre-tax for the employees. The council discussed the two options and choose to keep it pre-tax.

Motion was made by McMann, seconded by Grier to adjourn the meeting at 8:22 p.m. Motion passed with a unanimous vote. The council will meet next for their regular scheduled council meeting February 25, 2019, at 6:30 p.m. in Williamsburg City Hall.

Nicole Osweiler, City Clerk ... See MoreSee Less