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3 days ago

WILLIAMSBURG CITY COUNCIL
STREETS, LIGHTS & ENERGY COMMITTEE
MEETING AGENDA

Notice is hereby given that the Williamsburg City Council Streets, Light & Energy Committee
will hold a committee meeting on Tuesday, March 19, at 6:30 p.m.
at the Williamsburg City Hall, 210 West State Street.

1.Call Meeting to Order
2. MMS/IIW- Discussion of State Street Bridge Project
3. Adjourn
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1 week ago

March 11, 2019
Williamsburg City Council Meeting Minutes

Mayor Sandersfeld called the meeting to order at 6:30 p.m. with the Pledge of Allegiance and noted council members McMann, Grier, Zalenski, Marshall and Tornholm were present. Also, present was Public Works Director Brian Portwood, Assistant Recreation Director/Aquatic Supervisor Nikki Vance, City Attorney Eric Tindal and City Clerk Nicole Osweiler.

Grier made a motion to approve the agenda, McMann seconded the motion. Motion passed with a unanimous vote.

Mayor Sandersfeld called the public hearing to order for the FY20 budget. There was no one present for the meeting and no written or verbal comments filed prior to the meeting. Motion was made by McMann to close the public hearing, Marshall seconded the motion. Motion passed with a unanimous vote. Public hearing closed at 6:31 p.m.

Mayor Sandersfeld called the public hearing back to order immediately following the public hearing.

Motion was made by McMann to approve Resolution 22-19: Approving fiscal year 2019-2020 budget, Tornholm seconded the motion. A roll call vote was taken: “ayes”- Marshall, Grier, Tornholm, Zalenski & McMann; and “nays”- none. Motion passed with a unanimous vote.

Motion was made by Marshall to approve the listed consent agenda items, Zalenski seconded the motion. Motion passed with a unanimous vote.

Robyn Schaefer presented the LIS race routes for the road race on April 6th at 9 a.m. There will also be a pancake breakfast at this time, too. She asked the council if it would acceptable to use golf carts during this time along with having a police officer lead the race. The council agreed to all of this and told her to coordinate with Chief Garringer prior to the event to ensure all details work.

Vance presented the February written report for the recreational department. The buddy membership drive went fair this year. There are 40 kids participating in Romp n’ Raiders and five 6th grade girl teams participated in the March Madness 3 on 3 tournament that was held on March 2nd. Starting April 1st, the recreation center’s hours will go to the spring/summer schedule. Morning Kickstart program ended February 28th and the Wednesday Early Out program was canceled due to the weather. General recreation is gearing up for soccer league that starts on March 25th. Registration for youth recreation baseball and softball will start soon. Travel baseball and softball league will start April 1st. The ad for leasing the sports complex concession stand has been published along with the ad for the pool manager. Tornholm inquired about making all forms available to submit online for league registration; Vance will work on making them available for next season. Motion was made by Marshall to approve the recreational department’s report for February, McMann seconded the motion. Motion passed with a unanimous vote.

There was a vacancy on the park and recreation commission due to Tom Claypool’s passing; therefore, Brian Phillip’s was recommended by the school board to take over the seat due to him filling the rest of Mr. Claypool’s obligations for the school board. Motion was made by Grier to approve Resolution 23-19: A resolution appointing Brian Phillips to the Parks and Recreation Commission, Zalenski seconded the motion. A roll call vote was taken: “ayes”- McMann, Tornholm, Zalenski, Marshall & Grier; and “nays”- none. Motion passed with a unanimous vote.

Osweiler obtained a quote for cleaning all departments to compare to the current services each department has. The council reviewed the new quote in comparison to the current services. Osweiler was asked to contact Iowa Floor Care to draft an agreement with them to clean the 1854 First Square Park restroom. All other departments will keep their current service.

Portwood presented the public work’s February written report. They have been doing a lot of snow removal and applying salt and sand to the streets. Four new meters were installed and five locates were completed. Hinges on control panel at Industrial lift station were replaced. Most of the storm drains were opened. Continuing to work on the water plant pilot; which should be running later this week. New cutting edges were placed on the skid loader and two trucks; along with oil changed in the two trucks. Rebuilt snow plow and freightliner. Pump at North Street lift station was pulled and cleaned. Shelves were built for the new internet service coming into city hall. Motion was made by Grier to approve the public work’s February report, McMann seconded the motion. Motion passed with a unanimous vote.

Dr. Garber went over the Williamsburg Community Schools physical plant and equipment levy renewal presentation with the council. The council thanked Dr. Garber for coming to inform them of what the school would like to do. Questions and comments were proposed in regards to solar and the idea of sharing resources in the future; Dr. Garber said he and the board are open to discuss this more.

Motion was made by McMann to approve Resolution 24-19: Transferring school demolition funds to water plant project fund for the engineering expense; Marshall seconded the motion. A roll call vote was taken: “ayes”- Tornholm, Zalenski, Marshall, Grier & McMann; and “nays”- none. Motion passed with a unanimous vote.

The council inquired to Tindal about if they approved this resolution than is Cornerstone and VJ Engineering not liable to correct any outstanding issues. Tindal informed the council each party has a performance bond for any work that was not completed as specified in the design. There is still seeding and sod that needs to be correct; this is acknowledged by Cornerstone to get done this spring. The council has been made aware of drainage issues on circle drive from a property owner and will work on how this can be resolved. Motion was made by Marshall to approve Resolution 25-19: A resolution accepting the 2017 Circle Terrace reconstruction project and release of final retainage; Tornholm seconded the motion. A roll call vote as taken: “ayes”- Grier, Tornholm, McMann, Zalenski & Marshall; and “nays”- none. Motion passed with a unanimous vote.

The Iowa DOT sent a notice in regards to the Portland Cement Concrete patching project they will be doing this year, which will take place on Iowa 149 from the Keokuk County line to I-80. Any questions regarding this project can be directed to Newman Abuissa at 319-365-6986.

Mayor Sandersfeld received an e-mail requesting a for profit organizations information be added to the city website for resident’s use. The council discussed who could utilize the city website and the consensus was organizations that are for the betterment of the community and no advertising. Each outside source will have to get council permission before information is added to the site.

Terry Dvorak with Red Lion Renewables requested to speak with the council in regards to the pending agreement his company has with the city for the solar project. He will be at the March 25th council meeting to discuss the agreement more.
Motion was made by McMann, seconded by Grier to adjourn the meeting at 8:33 p.m. Motion passed with a unanimous vote. The council will meet next for their regular scheduled council meeting March 25, 2019, at 6:30 p.m. in Williamsburg City Hall.

Nicole Osweiler, City Clerk
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